Personal Assistant to Orthopedic Spine Doctor

Overview
We are seeking a highly organized and proactive Personal Assistant to support a leading Orthopedic Spine Doctor. This dynamic role offers an exciting opportunity to work closely with a top medical professional, ensuring smooth day-to-day operations and seamless patient interactions. The ideal candidate will possess exceptional administrative skills, a positive attitude, and the ability to manage multiple tasks efficiently. Join us and contribute to delivering outstanding healthcare experiences while advancing your career in a fast-paced, rewarding environment.

Duties

Executive & Administrative Support

• Manage physician’s calendar, including clinic appointments, surgeries, and personal commitments
• Coordinate meetings, travel, and professional engagements
• Screen and manage phone calls, emails, and correspondence
• Prepare reports, presentations, and maintain organized records

Patient & Practice Coordination

• Manage the doctor’s calendar using Microsoft Outlook Calendar, scheduling appointments, surgeries, and meetings with precision and flexibility.
• Coordinate patient appointments, follow-ups, and referrals while maintaining confidentiality and professionalism.
• Handle incoming calls with excellent phone etiquette, directing inquiries appropriately and providing exceptional customer service.
• Prepare and proofread medical documents, reports, and correspondence to ensure accuracy and clarity.
• Organize office files, maintain patient records securely, and oversee document filing systems both physically and digitally.
• Assist with event planning for medical seminars or community outreach programs related to orthopedic health.
• Conduct data entry and transcription tasks efficiently to support clinical documentation needs.
• Utilize Google Workspace tools for collaboration, document sharing, and scheduling.Requirements
• Proven experience as a Personal Assistant or in an administrative role within a healthcare setting or office environment.
• Strong organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with office management software such as QuickBooks and DocuSign for electronic signatures.
• Exceptional typing speed along with transcription and proofreading skills for accurate documentation.
• Familiarity with project coordination, event planning
• Strong attention to detail combined with excellent communication skills—both verbal and written—and professional phone etiquette. Join our team as a Personal Assistant to an esteemed Orthopedic Spine Doctor — where your organizational talents will directly impact patient care quality while advancing your professional growth in a vibrant healthcare environment!

Confidentiality & Compliance

• Maintain strict confidentiality of patient and physician information at all times
• Comply with HIPAA and all healthcare privacy regulations
• Sign and adhere to a Non-Disclosure Agreement (NDA) as a condition of employment

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in New York, NY 10005