Personal Assistant to Shareholder - Must have 2-3 years of experience

Personal Assistant to Shareholder

We are seeking a skilled and proactive Personal Assistant to provide comprehensive administrative and personal support to a Shareholder of our company. This role requires exceptional organizational abilities, discretion, and the capacity to manage both professional and personal matters with efficiency and confidentiality.

About DMK

DMK is an innovative leader in the skin care industry, distributing to over 26 countries worldwide. Our headquarters in Santa Fe Springs, California, is where our products are created, manufactured, and distributed. We are passionate about advancing skin care science and are looking for a motivated individual to join our team.

This is the perfect opportunity for someone who’s detail-oriented, curious, and excited to learn the ins and outs of the cosmetics industry while working in a fun, collaborative environment.

Key Responsibilities

• Serve as the primary liaison between the Shareholder and internal/external stakeholders
• Manage all incoming communications including calls, emails, and correspondence with appropriate prioritization and routing
• Coordinate complex calendars across professional and personal commitments, ensuring optimal time management
• Organize and schedule meetings, prepare agendas, and provide timely reminders
• Arrange comprehensive travel itineraries including flights, accommodations, and ground transportation
• Provide personal support including scheduling medical appointments and managing personal errands as needed
• Attend meetings (on-site & off-site) and prepare accurate notes and action items when required
• Oversee office supplies inventory and identify cost-effective procurement solutions
• Maintain efficient filing systems and documentation protocols

Required Qualifications

• Minimum 2-3 years of experience supporting management
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proficient written and verbal communication skills
• Strong organizational and time management capabilities with proven ability to handle competing priorities
• Professionalism, discretion, and ability to handle confidential information in a business-casual environment
• Adaptability and comfort with evolving technology platforms and tools
• Composure and professionalism under pressure
• Pleasant Phone Skills
• High school diploma required; Associate's or Bachelor's degree preferred

Preferred Skills

• Experience managing household or personal affairs for executives
• Experience with MS360
• NetSuite or accounting skills a plus+
• LMS skills a plus+
• Microsoft Software skills a plus+

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Personal assistant: 2 years (Preferred)

Work Location: In person