Personal Assistant to the Director

Personal Assistant to the Director

Location: Dubai, UAE
Company: Business & Finance Group
Employment Type: Full-time
Department: Executive Office / Administration
Work Location: Office-based, Dubai Media City

Job Summary

We are looking for a professional and highly organized Personal Assistant to the Director to support daily scheduling, communication, coordination, and administrative tasks.

The ideal candidate should be proactive, discreet, well-presented, and able to manage confidential matters with professionalism. This role requires strong follow-up skills, excellent communication in Arabic and English, and the ability to work in a fast-paced executive environment.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external communication on behalf of the Director.
• Handle calls, emails, messages, and meeting requests professionally.
• Prepare reports, presentations, letters, meeting notes, and official correspondence.
• Follow up with internal teams, suppliers, partners, and external contacts to ensure tasks are completed on time.
• Arrange travel bookings, accommodation, transportation, and meeting logistics.
• Organize and maintain files, records, documents, and confidential information.
• Assist in preparing agendas, taking meeting notes, and tracking action items.
• Support the organization of meetings, business visits, events, and company activities.
• Coordinate with departments to collect updates, reports, and required information.
• Handle urgent matters calmly and professionally when required.
• Maintain a high level of discretion, confidentiality, and professionalism at all times.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational, follow-up, and time-management skills.
• Excellent communication skills in Arabic and English.
• Arabic speaking is required.
• Strong writing skills for emails, letters, reports, and business communication.
• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Ability to manage multiple tasks and work under pressure.
• High level of professionalism, discretion, and attention to detail.
• Ability to deal confidently with senior management, clients, partners, and internal teams.
• Flexible, proactive, and able to adapt to changing priorities.
• Bachelor’s degree is preferred.

Preferred Skills

• Previous experience supporting senior executives or company directors.
• Experience in media, events, business, finance, corporate, or professional services environments.
• Strong presentation preparation skills.
• Experience coordinating travel, meetings, and business events.
• Good understanding of office administration and executive support.
• Ability to draft professional Arabic and English communication.
• UAE experience is an advantage.

What We Offer

• A professional work environment in Dubai Media City.
• Direct exposure to executive-level business operations.
• Opportunity to work closely with senior leadership.
• A role where organization, confidentiality, and reliable execution are valued.

Job Type: Full-time

Work Location: In person