Personal Assistant to the Managing Director and Recruitment Administrator

Location: Barsha, Dubai, United Arab Emirates

About Us:

Future Talent Arabia specializes in executive search, recruitment, and talent management across sectors such as future technology, finance, construction, energy, and sustainability. We support our clients' visionary advancement across the Middle East and worldwide.

Job Overview:

We are seeking a well-organized and highly motivated individual to serve as a Personal Assistant (PA) to the Managing Director (MD) and Recruitment Administrator. This dual-role position requires proficiency in administrative support, recruitment processes, and basic financial tasks. The ideal candidate will be adept at managing the MD's schedule, sourcing candidates, coordinating interviews, utilizing platforms like LinkedIn and Bullhorn, and assisting with company accounts and expenditure tracking.​

Key Responsibilities:

Administrative Support:

• Manage the MD's calendar, schedule appointments, and organize meetings.​
• Handle correspondence, emails, and phone calls on behalf of the MD.​
• Prepare reports, presentations, and other documentation as required.​

Recruitment Administration:

• Source and identify potential candidates through various channels, including LinkedIn and other job portals.​
• Coordinate and schedule interviews between candidates and hiring managers.​
• Maintain and update the candidate database using CRM systems such as Bullhorn.​

Financial Assistance:

• Assist in compiling company accounts and financial reports.​
• Monitor and track company expenditures to ensure budget compliance.​

Qualifications and Skills:

• Bachelor's degree in Business Administration, Human Resources, or a related field.​
• Proven experience as a Personal Assistant, Recruitment Administrator, or in a similar administrative role.​
• Proficiency in using LinkedIn for recruitment and familiarity with CRM systems like Bullhorn.​
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.​
• Attention to detail and the ability to handle confidential information with discretion.​
• Basic understanding of financial principles and experience with expenditure tracking.​

Application Process:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are a suitable fit for this role.