Personal Assistant/Administrator

Overview
Responsibilities Include: Managing insurance matters and claims Collecting payments and maintaining records Bookkeeping and data entry Completing and filing applications and paperwork Assisting with payroll processing General administrative and office support

Requirements:

• Experience in the transportation industry preferred
• Knowledge of DOT regulations and compliance
• Experience preparing and managing IFTA reports
• Strong organizational and communication skills
• Ability to multitask and work independently
• Proficiency in Microsoft Office and administrative systems

Transportation industry experience is strongly preferred.

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing notes with accuracy.
• Perform data entry, filing, and record-keeping tasks using QuickBooks for bookkeeping and financial tracking.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Utilize office software like Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and presentation preparation.
• Manage confidential information with discretion while maintaining high levels of organization through effective filing systems.

Experience

• Demonstrated proficiency with office management tools such as Microsoft Office Suite, Google Workspace, QuickBooks, and DocuSign.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Familiarity with clerical duties including filing, data entry, bookkeeping, and front desk responsibilities.
• Knowledge of office equipment such as multi-line phones, printers, scanners, and office management software enhances efficiency.

Join us in this energetic role where your organizational talents will make a significant impact! We are committed to fostering an inclusive environment that supports your professional growth while offering opportunities to develop new skills in a vibrant workplace setting.

Pay: $22.00 - $29.23 per hour

Benefits:

• 401(k)
• Flexible schedule
• Retirement plan

Work Location: In person