personal asssiatent to the ceo

Westside International Pvt Limited

Personal Assistant to CEO

Description:

Westside International Pvt Limited seeks a dedicated Personal Assistant to support the Chief Executive Officer in managing both professional responsibilities and personal affairs. This role requires exceptional organizational skills, discretion, and the ability to coordinate a wide array of tasks efficiently. The Personal Assistant will handle calendar management, correspondence, travel arrangements, and act as a liaison between the CEO and various internal and external stakeholders. The successful candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains professionalism when managing sensitive and confidential information. This position demands a proactive approach to problem-solving and the capacity to support strategic initiatives with detailed research and reporting.

With a minimum of two years’ experience in executive support roles, ideally with C-level ex- ecutives, the candidate must possess excellent communication skills and proficiency in relevant software tools such as MS Office Suite and Google Workspace. While managing a team is not required, the role involves substantial coordination and facilitation duties including organizing board meetings, corporate events, and special projects. This opportunity offers a chance to work closely with a visionary leader in a dynamic industry, providing exposure to high-level decision-making and a supportive, inclusive work culture.

Requirements:

Manage the CEO's calendar by scheduling and coordinating meetings to optimize time and priorities.
Arrange domestic and international travel plans, including booking flights, accommodations, and ground transportation.

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• Coordinate corporate events ensuring smooth logistics and execution, including preparation of necessary materials and follow-ups.

Handle all incoming and outgoing correspondence such as emails, letters, and phone calls, ensuring prompt and professional responses.
Serve as the primary point of contact between the CEO and internal departments as well as external stakeholders.

Track expenses and oversee administrative tasks related to both personal and professional matters, maintaining strict confidentiality.
Prepare and organize documentation, including agendas and minutes for board meetings and special projects.

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• Maintain accurate records and manage office logistics to support the CEO’s strategic initiatives effectively.
• Conduct research and compile reports to assist with decision-making and project management.
• Prioritize tasks efficiently and adapt to changes in a fast-paced environment while maintaining a high level of attention to detail.Demonstrate professionalism and discretion when handling sensitive or confidential informa- tion.
• Use proficiency in MS Office Suite, Google Workspace, and calendar management tools to streamline work processes.
• Support the CEO with personal tasks as needed, ensuring seamless integration of personal and professional responsibilities.Exhibit a proactive and positive attitude to solve problems independently and contribute to a productive work environment.

Maintain readiness to travel at short notice with a valid passport.Cities:IslamabadExperience:2 Years

Job Type: Full-time

Pay: Rs45,000.00 - Rs55,000.00 per month

Work Location: In person