Personal Executive

About the Role

We are hiring a Personal Executive to work closely with senior leadership / founder-level executives and support both professional and operational responsibilities.

This role goes beyond calendar management. You will act as a trusted execution partner, handling coordination, follow-ups, documentation, and day-to-day task management so leadership can focus on strategy and growth.

Key Responsibilities Executive & Operational Support

• Manage daily schedules, meetings, and task priorities for senior leadership
• Track action items, deadlines, and follow-ups across teams
• Assist in planning and coordination of business activities

Communication & Coordination

• Act as a communication bridge between leadership and internal teams
• Handle emails, messages, and calls professionally
• Coordinate with vendors, partners, and stakeholders when required

Documentation & Reporting

• Prepare basic reports, summaries, and presentations
• Maintain organized records, documents, and confidential files
• Support meeting preparation and post-meeting notes

Trust, Discretion & Ownership

• Handle sensitive and confidential information responsibly
• Anticipate needs and proactively solve small operational issues
• Ensure smooth execution of daily tasks without constant supervision

Skills & Requirements Must-Have

• 2–5 years of experience as a Personal Executive, Executive Assistant, or similar role
• Strong organizational and multitasking skills
• Clear verbal and written communication
• Proficiency with MS Office / Google Workspace
• High level of professionalism, discipline, and discretion

Good-to-Have

• Experience working in start ups or fast-paced environments
• Ability to manage changing priorities calmly
• Basic understanding of business operations
• Comfort working directly with senior leadership

Why Join ZELMU?

• Work closely with founders and decision-makers
• High-trust, high-responsibility role
• Exposure to strategic and operational workflows
• Long-term growth into Executive Office / Operations roles

Compensation

• Competitive salary (based on experience)
• Performance-based growth
• Stable long-term opportunity

Job Type: Full-time

Benefits:

• Health insurance
• Provident Fund

Ability to commute/relocate:

• Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Have you ever had to make a decision on behalf of your manager without getting explicit approval? What did you do and why?
• Describe a situation where you were responsible for getting work done across multiple people or teams. What was your role and how did you ensure execution?
• In fast-moving environments, priorities change suddenly. How do you handle last-minute changes without dropping important work?
• How do you communicate on behalf of a senior executive when coordinating with teams or partners?
• This role involves sensitive information. How do you decide what can be shared and what must remain confidential?

Willingness to travel:

• 75% (Preferred)

Work Location: In person