Personal & Executive Assistant (Confidential)

Personal & Executive Assistant (Confidential Opportunity)

Center City Philadelphia

About the Opportunity

A private individual is seeking a highly organized, discreet, and dependable Personal & Executive Assistant to provide both professional and personal support in a dynamic, fast-paced environment based in Center City Philadelphia. This is a long-term opportunity for someone who enjoys creating structure, anticipating needs, and helping day-to-day operations run seamlessly.

The ideal candidate is proactive, adaptable, and solutions-oriented with a calm, low-ego approach. This role requires a high level of trust, discretion, and flexibility while supporting a busy principal across a variety of responsibilities.

Schedule

• Monday–Friday, 8:30 AM – 5:30 PM (primarily in-person)
• Occasional flexibility outside standard hours as needed

Key Responsibilities:

Executive & Administrative Support

• Manage complex calendars, scheduling, and appointments
• Organize and maintain email communications and inbox management
• Coordinate meetings, reservations, and general administrative tasks
• Assist with ongoing projects and day-to-day operational support

Personal & Household Coordination

• Coordinate vendors, household services, and property maintenance
• Assist with errands, returns, shopping, and personal logistics
• Oversee upkeep and coordination for multiple residences as needed
• Manage vehicle appointments, servicing, and related logistics
• Support occasional family-related coordination

Travel & Logistics

• Arrange and manage business and personal travel
• Prepare organized itineraries and travel materials
• Assist with logistics planning for additional travelers when needed

General Support

• Handle a wide range of ad hoc requests with professionalism and efficiency
• Anticipate needs and proactively problem-solve
• Help maintain organization and operational flow across both personal and professional priorities

Qualifications:

• Previous experience supporting C-suite executives, high-net-worth individuals, private households, or family offices strongly preferred
• Proven ability to operate with discretion and confidentiality in high-touch environments
• Strong organizational, communication, and multitasking skills
• Self-starter with strong follow-through and sound judgment
• Comfortable balancing shifting priorities in a fluid environment
• Valid driver’s license and reliable transportation required

Ideal Candidate

• Trustworthy, polished, and approachable
• Highly resourceful and adaptable
• Detail-oriented without being overly rigid
• Comfortable operating independently with minimal oversight
• Thrives in a hands-on support role and enjoys being helpful

Additional Notes

This is not a traditional corporate executive assistant role. The position requires someone comfortable supporting both business and lifestyle needs in a highly personalized environment. The right candidate will be flexible, proactive, and motivated by helping create ease and organization behind the scenes.