Personal Executive to the Managing Director (Executive Assistant)

Role Overview The Personal Executive will operate as the Managing Director’s extension—ensuring her professional and personal life runs with clarity, speed, and precision. This role requires high proactiveness, strong communication skills, and the ability to anticipate needs before they arise. Your core mission: protect her time, streamline her day, and keep every moving part aligned.

Key Responsibilities

1. Calendar & Scheduling Manage, update, and structure the MD’s daily, weekly, and monthly schedule. Plan meetings, shoots, reviews, travel, wellness routines, and personal commitments. Send reminders and prepare quick context notes for each engagement. Prevent conflicts and maintain a smooth daily flow.

2. Communication Management Handle emails, messages, follow-ups, and stakeholder coordination on behalf of the MD. Ensure no communication is missed and all threads stay active. Represent the MD with clarity, confidentiality, and professionalism.

3. Task Tracking & Coordination Maintain a task sheet for all ongoing responsibilities across teams. Follow up until tasks, deliverables, and deadlines are completed. Provide concise daily/weekly updates highlighting progress and pending items.

4. Personal Well-Being & Lifestyle Support • Coordinate wellness appointments, fitness routines, nutrition reminders, and personal errands. • Maintain a balanced schedule with appropriate breaks and buffers. • Handle travel, logistics, home coordination, and personal planning. 5. Administrative & Operational Support • Manage documentation, minutes, briefs, and sensitive information. • Coordinate legal, finance, and administrative tasks with relevant teams or partners. • Track renewals, bills, and key reminders that require MD attention.

6. Proactive Strategic Support • Anticipate needs, plan ahead, and resolve issues before they escalate. • Suggest systems, structures, and optimizations to improve workflow. • Stay three steps ahead to reduce friction and increase MD efficiency. Ideal Candidate • Extremely proactive and solution-oriented. • Excellent communication and organizational skills. • Strong emotional intelligence and ability to handle high-pressure scenarios. • Tech-savvy with calendar tools, task management apps, and documentation platforms. • Highly discreet, reliable, and comfortable managing personal + professional tasks holistically.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person