Personal & Family Assistant

Personal & Family Assistant

New York, NY | Full-Time | Flexible Hours | Domestic & International Travel Required

About the Role We are seeking an exceptional, warm, and deeply organized Personal & Family Assistant to support the Founder & CEO and her family in all aspects of their personal life.

This is a high-trust, hands-on role centered around home, family, and the details that make daily life run beautifully. You will coordinate the children's schedules, manage homes, plan and book family travel, handle personal errands, and take care of everything that keeps the household running smoothly, with discretion, warmth, and real ownership.

The ideal candidate is someone who thrives on creating order and ease for others, loves being around children, finds genuine satisfaction in anticipating needs before they arise, and is passionate about creating enriching, meaningful experiences for kids.

What You'll Do

Personal Calendar & Scheduling

• Manage personal calendar, appointments, family commitments, and day-to-day scheduling
• Anticipate conflicts and resolve them proactively
• Keep the household running on schedule across all moving parts

Children's Schedule & Family Support

• Manage the full daily and weekly schedules for two daughters
• Handle school pickups, drop-offs, and after-school activity logistics
• Maintain a detailed, up-to-date calendar for school events, playdates, activities, and appointments
• Be a warm, trusted presence for the children, someone they feel safe and happy around
• Plan and facilitate enriching afterschool activities that support the children's growth, creativity, and joy
• Coordinate with school administrators, teachers, coaches, and activity instructors

Home Management (New York & Los Angeles)

• Serve as the primary point of contact for homes
• Oversee household vendors, contractors, cleaners, maintenance teams, and service providers in coordination with the Facilities Manager
• Ensure homes are always stocked, organized, and running smoothly
• Oversee household purchasing and manage vendor relationships
• Coordinate deliveries, repairs, and special household projects

Family Travel

• Plan and book all family travel: flights, hotels, ground transportation, itineraries, and activities
• Travel domestically and internationally with the family as needed, including extended stays in Los Angeles during the summer months
• Handle all on-the-ground logistics and troubleshoot issues in real time

Errands & Daily Life

• Run personal errands
• Research and purchase items thoughtfully and efficiently
• Coordinate personal appointments

Events & Family Celebrations

• Plan and execute family gatherings, personal events, and holidays
• Source vendors, manage RSVPs, coordinate logistics, and ensure flawless execution

Who You Are

• 3+ years of experience as a personal assistant, family assistant, nanny-PA, or in household management
• Genuinely warm with children, with a natural, nurturing, and patient presence with kids
• Obsessively organized and proactive, catching things before they become problems
• Calm, positive, and steady under pressure, bringing good energy into a home
• Tech-savvy: fluent with calendaring tools, Google Suite, travel platforms, and communication apps
• Highly adaptable, thriving when plans change and pivoting gracefully without missing a beat
• Deeply discreet, understanding the trust this role requires and taking it seriously
• Able and willing to spend extended periods of time in Los Angeles, particularly during summer
• Valid U.S. Driver's License and valid Passport required