Personal Secretary (DG Office) | NAFSA

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

The Personal Secretary provides confidential secretarial and administrative support to the Director General, ensuring effective scheduling, documentation management and coordination for meetings, travel and official correspondence.

Responsibilities:

• Manage the DG’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs.
• Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system.
• Coordinate travel arrangements, logistics, and protocol-related requirements for DG’s official engagements.
• Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed.
• Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements.
• Support coordination with the BoG Secretariat for meeting scheduling and documentation when required.
Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office.

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Requirements

Education:

• Bachelor’s degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline.

Experience:

• Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations.
• Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management.
• Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.