Personal Secretary / Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Personal Secretary / Executive Assistant to support senior management in daily operations. The ideal candidate must have strong management and coordination skills, the ability to follow instructions accurately, and the capability to ensure tasks are completed across multiple departments.

Key Responsibilities

• Manage daily schedules, appointments, meetings, and follow-ups.
• Coordinate and track tasks assigned by management across all departments.
• Ensure timely completion of assigned tasks and provide regular status updates.
• Communicate with employees, vendors, clients, and external stakeholders on behalf of management.
• Prepare reports, meeting notes, presentations, and correspondence.
• Monitor ongoing projects and follow up with responsible team members.
• Maintain organized records, files, and documentation.
• Assist with administrative, operational, and special projects as assigned.
• Handle confidential information with professionalism and discretion.
• Identify delays, bottlenecks, or issues and escalate them to management when necessary.

Requirements

• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to manage multiple priorities and meet deadlines.
• Proven ability to follow instructions and get tasks completed through coordination and follow-up.
• Strong leadership and problem-solving abilities.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to work independently with minimal supervision.
• Professional attitude and attention to detail.

Preferred Qualifications

• Previous experience as a Personal Secretary, Executive Assistant, Office Manager, Operations Coordinator, or similar role.
• Experience working with multiple departments and managing task execution.
• Bachelor's degree preferred but not required based on experience.

Key Traits

• Highly organized
• Results-driven
• Strong follow-up skills
• Professional and dependable
• Ability to work in a fast-paced environment
• Strong sense of accountability

Office Timings: 09:00 PM- 06:00 AM (Sat/Sun off) Night shift

Work Location: In person