Summary

The Personnel Management Officer supports human capital activities for over 1,400 employees, including recruitment, awards, onboarding, and personnel management. Key duties include managing programs, tracking personnel actions, coordinating security clearances, and facilitating out-processing.

This position is only open to current USPHS officers.
USPHS Call to Active Duty (CAD) candidates are not eligible for this position.

This job is open to

Duties

• Manage human resources activities for an assigned IHSC region encompassing over 100 employees.

• Collaborate and communicate with internal and external stakeholders to execute human capital processes.

• Manage national programs such as SRCOSTEP, Employee Quarterly Awards, PHS Awards, SharePoint personnel databases, IHSC New Hire Orientation Program, and the National Health Service Corps Loan Repayment Program.

• Prepare and track personnel actions (e.g., hiring, retiring, separating) using Form 1662.

• Develop and revise IPU policies and guidance.

• Coordinate security suitability clearances and the government official passport program.

• Manage assignment pay for PHS employees by region.

• Respond to inquiries from officers, managers, dependents, and applicants regarding Commissioned Corps regulations and requirements.

• Serve as liaison with the Household Goods (HHG) relocation team, coordinating memos for temporary storage extensions.

• Provide instructions and forms for creating accounts in the Concur travel system and obtaining Government Travel Cards for PHS Officers.

• Prepare, develop, and implement standard operating procedures to ensure consistency and compliance across operations.

• Liaison with ICE Ethics for Outside Activity approval for officers.

• Act as backup approver for travel authorizations in the Concur travel system.

• Facilitate out-processing for departing personnel and ensure the destruction of PIV cards for departing PHS officers.

• Coordinate onboarding programs for staff within assigned personnel regions.

• Prepare and issue offer letters and provide guidance to applicants throughout the onboarding process.

• Attend recruitment fairs, Officer Basic Course (OBC) graduations, and the PHS COF Symposium.

• Distribute retirement awards and certificates on an ongoing basis.

• Provide guidance to officers and supervisors, locally and nationally, on the USPHS awards process and requirements.

• Manage assigned projects and tasks in a timely and efficient manner consistent with IPU priorities.

• Support and advance IPU business initiatives and strategic goals through effective program and personnel management.

• Perform additional duties as assigned.

Requirements

• Superior oral/written communication and interpersonal skills.

• Strong team interpersonal skills, including ability to participate effectively in small group team dynamics, and to build and maintain relationships with diverse stakeholders.

• Active listening and reading comprehension.

• Excellent organizational, multitasking, and time management skills.

• Integrity/Honesty.

• Cultural competency.

• Proficiency in MS Office applications and SharePoint.

• Sitting and/or standing for extended periods of time (6-8 Hours).

• Performing repeated bending motion.

• Manual dexterity for computer operation.

• Extended phone use.

• Travel required for recruitment events, training, conferences, workshops, and internal TDY assignments.

Education

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Additional information

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Required Documents

• Cover Letter/Letter of Interest.

• Degrees. (Place under "Diploma/GED")

• Professional license. (If applicable)

• Additional professional certificates. (If applicable)

• Three professional references. (i.e., name, title and contact information)

• Official USPHS Promotion CV - e.g., relevant experience, education, training. (Place under "USPHS Promotion CV")
  • You may provide a civilian resume in addition to the USPHS Promotion CV to capture all relevant work experience.

• A copy of your Certificate of Investigation (located in your eOPF).

• For current IHSC PHS officers, IHSC Recruiting requires applicants to provide a copy of your current Service Remaining Requirements Agreement.

• Indicate if you have an Assignment Pay (AP) Agreement and the date of the end of your AP Agreement. If you do not, please submit a memo attesting to no AP in the Assignment Pay (AP) Agreement section in the documents section of application.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Agency contact information

Overview