Pharmacy Admin

Job Purpose:

The Pharmacy Administrator supports the day-to-day administrative and operational functions of the pharmacy. The role ensures smooth coordination between pharmacists, suppliers, and internal departments by managing documentation, inventory records, data entry, and compliance-related tasks in accordance with company policies and UAE health regulations.

Key Responsibilities:

• Administrative Support:
• Maintain and update pharmacy records, including prescriptions, invoices, and stock movements.
• Handle daily correspondence, emails, and phone calls related to pharmacy operations.
• Prepare and maintain reports for management review (e.g., sales, stock usage, and performance summaries).
• Inventory & Procurement Coordination:
• Monitor stock levels and assist in preparing purchase requisitions.
• Ensure proper documentation for product receipts, returns, and expiry tracking.
• Coordinate with suppliers and warehouse teams to ensure timely delivery and replenishment.
• Licensing & Compliance:
• Assist in maintaining valid pharmacy licenses, pharmacist registrations, and DHA/MOH compliance documentation.
• Ensure adherence to company SOPs and local health authority standards.
• Financial & Data Management:
• Support in maintaining petty cash records and reconciling pharmacy-related expenses.
• Assist in billing, insurance claim submissions, and coordination with finance for payments.
• Maintain accurate digital records in the pharmacy management system.
• Customer & Staff Coordination:
• Support the pharmacist in handling patient queries and documentation.
• Schedule staff shifts, track attendance, and maintain duty rosters when required.
• Coordinate with HR and IT for onboarding new pharmacy staff and system access.

Qualifications & Experience:

• Bachelor’s degree in Pharmacy, Business Administration, or a related field.
• Minimum 2–4 years of administrative experience, preferably within a pharmacy or healthcare environment.
• Knowledge of pharmacy operations, medical terminology, and inventory control systems.
• Proficiency in MS Office (Excel, Word, Outlook) and ERP/SAP systems.
• Strong organisational and communication skills with attention to detail.

Key Competencies:

• Excellent multitasking and time management skills.
• Ability to maintain confidentiality and accuracy in all records.
• Strong interpersonal and coordination abilities.
• Commitment to compliance and professional ethics.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED5,000.00 per month