Physician Recruiting Coordinator

Description:

POSITION SUMMARY

The Physician Recruiting Coordinator plays a key role in supporting the Physician Recruiting Team and

ensuring a seamless recruiting and onboarding experience for candidates and new hires. This position is

responsible for coordinating recruitment activities, managing job postings, scheduling complex

interviews, and facilitating travel arrangements. The Coordinator also supports residency program

initiatives, events, and social media efforts related to physician recruitment. In addition, the role

contributes to broader HR functions, including leading clinical onboarding, maintaining accurate records,

and assisting with office operations as needed. Success in this role requires strong organizational skills,

attention to detail, professionalism, and the ability to work collaboratively in a fast-paced environment.

RESPONSIBILITIES

Recruiting Support

• Assist with end-to-end physician recruiting activities including: Managing job postings, scheduling and coordinating interviews, arranging candidate travel, processing reimbursements, and ensuring a positive candidate experience.
• Provide logistical support and planning for career events, conferences, job fairs, and residency

program initiatives.

• Collaborate on social media and advertising efforts to enhance recruitment visibility.
• Work with recruiters to send out passive emails to residents/fellows regarding Lucid Ladder and various updates about LucidHealth.

Onboarding & Program Coordination

• Partner with HR team members to ensure a smooth and welcoming onboarding process, including leading clinical onboarding for new hires and coordinating physician participation in residency and educational programs.

Administrative & Office Support

• Maintain accurate recruiting records, manage complex calendars, and provide backup support to administrative leadership for front office tasks.
• Assist with special projects and uphold confidentiality and professionalism in handling sensitive information.

Requirements:

• Strong computer proficiency, including Outlook or similar calendar management tools, Excel, and PowerPoint
• Working knowledge of Applicant Tracking Systems (ATS) preferred
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment
• Clear and effective written and verbal communication skills
• Strong interpersonal skills with the ability to work collaboratively and professionally with individuals at all levels
• Ability to maintain confidentiality and handle sensitive information with discretion

EDUCATION & EXPERIENCE

• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
• 1–3 years of experience providing administrative, recruiting, or coordination support in a fast-paced environment.

WORK ENVIRONMENT

The work environment is fast-paced and team-oriented, requiring strong attention to detail and the ability to manage multiple priorities. This role regularly interacts with physicians, leaders, and candidates, maintaining a high level of professionalism and confidentiality.