Physician Recruitment Coordinator

Overview

Advanced Reconstructive Surgery Alliance (ARSA) and its affiliated practices represent the largest network of private plastic and reconstructive surgery practices in the country. Our physician-led model brings together top-tier surgeons, advanced clinical programs, and a shared commitment to delivering extraordinary outcomes and a five-star patient experience.

We are seeking an Physician Recruiter Coordinator to support end-to-end physician recruitment across ARSA’s growing network of pillar practices.

Key Responsibilities:

Candidate Communication & Scheduling

• Coordinate candidate outreach, follow-ups, and interview scheduling
• Manage calendars for interviews, screenings, and leadership meetings
• Ensure candidates receive timely, accurate, and professional communication

Interview & Site Visit Logistics

• Coordinate interview agendas and onsite visit itineraries
• Arrange travel, lodging, and transportation for candidates
• Partner with practices to ensure seamless and professional visit execution

ATS & Pipeline Management

• Maintain 100% accuracy within the ATS (Monday.com)
• Update candidate status, notes, and documentation in real time
• Post and manage job listings to ensure accuracy and visibility

Onboarding Support

• Support candidate transition from signed offer through start date
• Coordinate credentialing handoffs with relevant teams
• Maintain consistent pre-start communication to minimize candidate drop-off

Key Performance Indicators (KPIs)

• 100% ATS data accuracy
• Candidate response time within 24 business hours
• Zero missed logistics for interviews and site visits
• Job postings consistently current and accurate
• Demonstrated understanding of the recruitment lifecycle
• Consistently positive feedback from candidates and internal stakeholders

Qualifications (Suggested)

• Bachelor’s degree or equivalent experience preferred
• 2+ years of experience in recruiting, HR, or administrative coordination
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to manage multiple priorities
• Experience with ATS platforms (Monday.com preferred) is a plus

Compensation & Benefits

· Salary Range: $68,000–$75,000 annually, (Starting rate within this range varies based on qualifications, skills, experience, and location)

· Medical, Dental, Vision, Life, HSA, and Long-Term Disability Insurance

· 401(k) with Profit Sharing

· Paid Time Off

· Mileage Reimbursement

· Contribution to Health Benefits

· Company Discounts on Products & Services

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• what are your salary requirements?

Experience:

• Administrative: 2 years (Required)
• recruitment coordinating: 3 years (Required)

Ability to Relocate:

• Red Bank, NJ 07701: Relocate before starting work (Required)

Work Location: Hybrid remote in Red Bank, NJ 07701