Planning & Impact Specialist

Overview

The Planning & Impact Specialist supports meaningful community impact by helping the Planning & Impact team stay organized, responsive, and effective. This role coordinates meetings and logistics, supports grant administration and grantmaking processes, maintains accurate data and records, and provides administrative support across several initiatives. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and excited to contribute to work that strengthens the Jewish community in Greater Pittsburgh.

Essential Job Functions

· Coordinate recurring and one-time meetings, including invitations, scheduling, calendar management, room setup, Zoom/Teams arrangements, and follow-up support.

· Manage outgoing grant administration, including payment processing, paperwork tracking, agreements, deadlines, and award letter preparation.

· Maintain and update information in organizational systems, including CRM records, meeting attendance, contact lists, and grant-related data.

· Serve as a resource to Planning & Impact staff by supporting data integrity, reporting needs, and efficient use of internal systems.

· Provide switchboard coverage and help ensure timely responses to incoming calls.

· Assist with annual publications, administrative components of special programs, and additional projects as assigned.

Qualifications

· High school diploma and at least 3 years of experience in a similar administrative, coordination, or operations role, or a bachelor’s degree.

· Strong written and verbal communication skills.

· Excellent organizational skills and close attention to detail.

· Ability to manage multiple priorities and deadlines in a fast-paced environment.

· Proficiency with Microsoft Office, including strong Excel skills, and familiarity with SharePoint.

· Experience with meeting coordination and virtual meeting platforms such as Teams and Zoom.

· Comfort working with databases, CRM systems, and other administrative technology tools.

· Professionalism, discretion, and a strong understanding of confidentiality.

The Jewish Federation of Greater Pittsburgh offers a people-friendly work environment, including excellent health care and retirement benefits, generous time off, a hybrid work arrangement, and paid parental leave.

Statement of EEO and Inclusion

The Jewish Federation of Pittsburgh is an equal opportunity employer and will not discriminate against any applicant on the basis of race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, marital status, or any genetic information.

Inclusion of people of all abilities is a core value of Jewish Pittsburgh. For accommodations for disabilities in the application or interviewing process, please contact us at employment@jfedpgh.org.

Pay: $39,316.00 - $56,166.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Please describe your experience coordinating multiple meetings, deadlines, and administrative tasks at the same time. What tools or systems did you use to stay organized?
• This role involves working with Microsoft Office, Excel, SharePoint, and data or CRM systems. Which of these tools have you used most often, and how have you used them in a previous position?
• This position requires professionalism, discretion, and strong customer service. Can you share an example of how you handled sensitive information or responded to a high-volume request environment while maintaining accuracy and confidentiality?

Work Location: Hybrid remote in Pittsburgh, PA 15219