Planning & Reporting Lead

Planning and Reporting lead :

Lead collecting, managing and interpretating large sets of data and ensure quality and accuracy of that data. Process, analyze and report the data in ways to help an organization make effective decisions. Contribute in developing, detailing and communicating Museum strategies, KPIs and target, as well as track and report progress in achieving its strategic priorities, projects and milestones.

Strategy and Targets:

• Participate in detailing the Museum strategies, providing support in setting strategic KPIs and defining baseline and the targets.
• Contribute to the development of the detailed roadmap for the sector strategy, while working with museum departments to track strategic objective achievements.
• Support in designing and implementing the communication plan related to the strategy.
• Monitor the progress of the key strategic projects in order to assess the progress to date and ensure mitigation plans are in-place.
• Lead collecting and verifying the completion % of each milestone in the execution plans on a quarterly basis.
• Monitor the achievement of the outcomes identified for the cluster of strategic initiatives.
• Receive and plan the quality reviews of documents to be shared.

Data Management and Reporting:

• Contribute to Museum strategy in extracting, curating, and interpreting data from various sources to produce relevant and reliable information.
• Lead assessing the quality and meaning of data, as per the section’s direction and needs.
• Manage collecting, organizing, analyzing, and disseminating significant amounts of information with attention to detail and accuracy.
• Understand the data and identify various solutions to keep data clean, maintained and effectively reported.
• Create reports/dashboards with analysis and insights to the management on a monthly basis, as per the team’s direction.
• Build and maintain Power BI reports and dashboards based on business requirements.
• Issue a detailed monthly performance report that tracks the KPIs, departmental performance and projects updates.
• Prepare and submit any other weekly, quarterly, and annal reports, using developed dashboards

Budget

• Support in the preparation and recommend the section budget and monitor financial performance versus the budget while ensuring all sectional activities are conducted in line with the approved guidelines.

Policies, Systems, Processes & Procedures

• Recommend and ensure effective implementation of functional policies, procedures and controls covering all areas of assigned section activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Continuous Improvement

• Identify opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Reporting

• Collate and ensure that all section reports are prepared timely and accurately and meet any internal requirements, policies and quality standards.

Key requirements:

• Bachelor’s degree (Master Preferred) in any Engineering, or any other degree within relevant industry.
• Skilled in MS Office (PowerPoint, Word and Excel)
• Skilled in Power BI
• Self-motivated with a proven ability to complete work in a timely manner
• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software
• Excellent written and verbal communication skills - including appropriate stakeholder alignment
• Evidence of creating, implementing, and managing policies and procedures
• Ability to work under own direction and high degree of initiative
• Knowledge in Project Management Tracking Systems
• Extensive knowledge and understanding of Project Management techniques
• Language: Full professional English (Arabic proficiency both in speaking and writing highly desirable)