Police Records Supervisor

Job Description

Full Salary Ranges: $31.11 - $40.48 Hourly

Anticipated Hiring Ranges: $31.11 - $35.79 Hourly

Why do I see two salary ranges?

The City of Greeley in compliance with Colorado state law, includes a salary range for all positions posted. This law is intended to improve wage transparency. The City of Greeley, in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer). The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.

City of Greeley's Total Rewards

The City of Greeley is proud to offer a robust benefits package in addition to your wages. This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more.

Benefits: This position is benefits eligible. Please view our benefits guide here .

Job Summary

The Police Records Supervisor oversees the daily function of the Records Department and supervises Records Department staff.

Experience, Knowledge, Skills

Minimum Requirements

• High school diploma or equivalent.
• Three (3) years of relevant experience
• Extensive knowledge of software specific to the Records Department.
• Extensive knowledge of the criminal justice system and the manner in which various entities interact.
• Expertise in NIBRS reports criteria.
• Current and valid certification in the Colorado Crime Information Center / National Crime Information Center computer systems.
  
  

OR

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,
  
  

AND

• Possession of a valid driver’s license.
  
  

Preferred

• NA
  
  

Knowledge, Skills, And Abilities

• Strong leadership skills.
• Ability to work with and handle difficult situations and people.
• Ability to reason through complicated and unusual circumstances.
• Ability to communicate via phone, e-mail, and in person with a variety of people in various departments.
• Ability to respond promptly and fulfill requests in a timely manner.
• Ability to prioritize tasks and adjust according to business needs.
• Ability to conduct research and analyze potential solutions.
  
  

Essential Functions

• Oversees daily operation of the Records Department to include, but not limited to, scheduling staff and ensuring functionality of equipment, software, and other tools.
• Analyzes, reviews, and conducts quality control of all work products to include, but not limited to, quality assurance checks, review of ‘hot file’ entries, and providing feedback to staff.
• Mentors and supervises individual staff members to include, but not limited to, providing coaching, counseling, developing, directing, evaluating, assigning work, and assisting in interviewing and hiring.
• Performs tasks that require expertise beyond that of the Records Specialists to include, but not limited to, sealing criminal justice records, processing confidential law enforcement investigative reports, validating property and persons entered into state and national databases, preparing bank deposits for funds received in records as payment for documents, and completing ‘fast track’ booking records received from the courts.
• Receives and reviews requests for reports and documents, ensuring request is in compliance with state and federal statutes and prepare the documents accordingly.
• Researches, troubleshoots, and resolves issues and problems related to recordkeeping.
• Guides and trains new employees.
• Evaluates departmental and City needs and assigns tasks and staff to meet those needs.
• Orders office supplies.
• Approves timecards.
• Conducts employee evaluations.
• Performs additional duties as assigned.
• Performs other duties as assigned.
  
  

Supervisory Responsibilities

• Organizes and delegates assignments to team members.
• Hires, trains, motivates and coaches employees.
• Evaluates employee performance and goal setting.
• Holds employees accountable for assigned tasks and goals.
• Provides timely and constructive feedback and training opportunities.
• Provides training opportunities with a focus on employee development.
• Resolves conflicts and complaints.
• Analyzes information and processes and develops more effective or efficient processes.
• Establishes and achieves business and financial objectives.
  
  

Work Environment And Physical Requirements

Work Environment

• Safe to minimal hazards that are typical to an office environment.
  
  

Physical Requirements

• Sitting for extended periods of time, walking, and carrying up to 25 pounds.
• Manual dexterity to operate office equipment (computers, keyboards, copiers, etc.).
• Maintain hands, arms, backs, legs, and feet in the same position for extended periods of time.
• Communication skills enough to convey information verbally and in writing.
• Vision enough to perform physical activities and read computer keyboards, reference books, and other written documents, and safely operate motor vehicles and other equipment.
  
  

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.