Practice Manager / Clinic Office Manager

Aspen Speech Therapy & Rehabilitation, LLC
Fort Collins & Greeley, Colorado
Full-Time | Healthcare Administration

About Aspen Speech Therapy & Rehabilitation

At Aspen Speech Therapy & Rehabilitation, we are passionate about helping children and families thrive through compassionate, high-quality speech and therapy services. With locations in Fort Collins and Greeley, our team is dedicated to creating a positive, supportive, and collaborative environment for both our clients and staff.

We are seeking an experienced, highly organized, and proactive Practice Manager / Clinic Office Manager to oversee daily operations and help lead our growing therapy practice. This role is ideal for someone who thrives in healthcare administration, enjoys leadership, and wants to make a meaningful difference in the lives of children and families.

Position Overview

The Practice Manager / Clinic Office Manager serves as the operational leader of Aspen Speech Therapy & Rehabilitation, ensuring smooth day-to-day operations across clinic locations. This position oversees scheduling, patient experience, office systems, team coordination, operational efficiency, and administrative excellence.

You will work closely with ownership and clinical leadership to support therapists, improve workflows, enhance patient satisfaction, and help the business continue to grow.

Key Responsibilities

• Oversee daily clinic operations for Fort Collins and Greeley locations
• Manage patient scheduling, clinic flow, and office efficiency
• Lead front office operations and administrative systems
• Coordinate patient onboarding, intake, insurance verification, and authorizations
• Deliver exceptional customer service to patients, families, providers, and referral partners
• Support therapist scheduling and operational logistics
• Assist with hiring, onboarding, and administrative team oversight
• Maintain office organization, supplies, and vendor coordination
• Track and improve operational systems and workflows
• Help strengthen referral relationships with pediatricians, schools, physicians, and community partners
• Support reporting, KPI tracking, and business operations initiatives
• Ensure HIPAA compliance and confidentiality standards are upheld

Qualifications

Preferred Qualifications:

• 2+ years of practice management, office management, or healthcare administration experience
• Experience in a pediatric clinic, therapy office, medical office, or healthcare setting preferred
• Strong leadership, organizational, and problem-solving skills
• Excellent communication and interpersonal abilities
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Experience with EMR systems, scheduling software, insurance verification, and healthcare operations preferred
• Proficient in Microsoft Office, Google Workspace, and office management systems

Ideal Candidate

We are looking for someone who:
Is highly organized and solutions-oriented
Has strong leadership and communication skills
Takes ownership and initiative
Enjoys creating systems and improving efficiency
Loves helping children and families
Thrives in a collaborative, team-focused environment

What We Offer

• Competitive compensation based on experience
• Opportunity for leadership and career growth
• Supportive, team-oriented work environment
• Meaningful work making a difference in children’s lives
• Positive company culture and growth opportunities

Pay: $48,000.00 - $62,500.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Experience:

• practice management & office management: 2 years (Required)

Work Location: In person