Preconstruction Administrator

Heavy Civil Construction

Salary: $80,000 $85,000

Help Win the Projects That Build Our Communities

At Schultz Construction, our work improves communities through critical infrastructure projects including water and wastewater treatment facilities, underground utilities, environmental projects, site development, and process mechanical construction.

We're looking for a highly organized, detail-oriented, and proactive Preconstruction Administrator to help drive the pursuit and acquisition of new work. If you enjoy bringing order to complexity, managing multiple priorities, ensuring nothing falls through the cracks, and playing a key role in delivering winning submissions, this may be the opportunity you've been looking for.

This is more than a traditional administrative role. You will support the entire preconstruction processfrom opportunity tracking and bid administration to proposal development, contract review, compliance management, and procurement coordination.

Why This Role Matters

The Preconstruction Administrator serves as a central hub within our organization, supporting estimators, project managers, executives, and operations personnel throughout the pursuit process.

Youll play a critical role in helping Schultz successfully compete for and win heavy civil construction projects by ensuring bids, proposals, qualifications packages, and contract requirements are organized, compliant, accurate, and submitted on time.

Your work directly contributes to our ability to secure new projects and continue growing our business.

What Youll Do

Bid Administration & Opportunity Management

Track bidding opportunities, procurement schedules, and bid calendars

Coordinate bid packages, addenda, revisions, and procurement documents

Maintain bid logs, opportunity tracking systems, and reporting documents

Coordinate bid bonds, insurance reviews, and pre-bid requirements

Monitor solicitation requirements, deadlines, and submission obligations

Proposal & Qualifications Development

Coordinate proposals, qualifications packages, Statements of Qualifications (SOQs), and Requests for Proposals (RFPs)

Review RFQs, RFPs, Invitations to Bid, and procurement documents for compliance regulations

Develop proposal compliance matrices and submission checklists

Draft, edit, format, and assemble proposal qualifications materials

Maintain company marketing materials, project profiles, resumes, safety information, and proposal content libraries

Ensure all proposal submissions are complete, accurate, compliant, and professionally presented

Contract & Compliance Administration

Review bid documents, contract requirements, specifications, and procurement documents for completeness and compliance

Coordinate contractor prequalification packages and agency registrations

Track contractual obligations, certifications, and required deliverables

Identify missing information, discrepancies, and compliance issues requiring resolution

Maintain organized records of contracts and procurement documents

Process Improvement & Department Support

Help improve processes, consistency, and accountability across pursuits

Organize department files, reports, templates, and documentation

Support estimating, operations, and project management teams

Track historical bid information and performance metrics

What Were Looking For

The ideal candidate is highly organized, detail-oriented, and process-driven. They possess the ability to review complex documents, understand requirements, identify potential issues, and proactively move work forward.

You are someone who:

Can read, understand, and interpret construction contracts, specifications, procurement documents, and owner requirements

Possesses exceptional attention to detail and consistently delivers accurate work

Takes ownership of responsibilities and follows tasks through to completion

Is comfortable managing multiple deadlines and priorities simultaneously

Communicates professionally and confidently with internal teams, owners, consultants, subcontractors, and agency representatives

Thinks critically, asks thoughtful questions, and proactively solves problems

Enjoys building systems, improving processes, and creating organizational consistency

Works effectively both independently and as part of a team

Thrives in a deadline-driven environment where accuracy and accountability matter

Qualifications

Associates or Bachelors degree preferred, but equivalent experience will be considered

5+ years of experience in construction administration, proposal coordination, contract administration, estimating support, project coordination, or a related field preferred

Experience supporting heavy civil construction, infrastructure, engineering, public works, or commercial construction projects strongly preferred

Experience reviewing contracts, specifications, procurement documents, RFQs, RFPs, or bid documents preferred

Strong Microsoft Office proficiency, particularly Word, Excel, Outlook, and document formatting

Exceptional organizational, time management, and document management skills

Strong written communication, editing, and document production abilities

Experience with public procurement processes, municipal contracts, federal contracting or agency bidding requirements is highly desirable

What Youll Gain

Opportunity to work alongside experienced construction professionals and company leadership

Exposure to large-scale heavy civil infrastructure projects

A collaborative and team-oriented culture

Opportunities for professional growth and increased responsibility

A direct impact on project wins and company success

Benefits

• Comprehensive medical, dental, and vision insurance

• 401(k) with company contributions

• Company-paid life insurance and disability coverage

• Paid time off and holidays

About Schultz Construction

Schultz Construction has built a reputation for delivering quality work, strong relationships, and dependable results throughout the heavy civil construction industry. Our success is driven by people who value professionalism, accountability, teamwork, integrity, and continuous improvement.

Were looking for someone who shares those values and wants to play an important role in helping us pursue and secure the projects that build our future.

If youre ready to become a critical part of a growing organization and help drive successful project pursuits from opportunity to award, wed love to hear from you.

Apply today and help us build whats next.

Offered compensation: $80,000/yr - $85,000/yr

Experience and License Requirements

• Construction Administration (optional)
• Proposal Coordination (optional)
• Valid Drivers License