Procurement Administrator

The next review of applications will take place on November 18, 2025 .

We encourage you to apply early, as this job posting may close once a sufficient number of qualified applications are on file.

Position Summary

The Procurement Administrator is responsible for planning, directing, and coordinating the Town’s centralized procurement and contracting functions. This position ensures that goods, services, and construction projects are acquired in compliance with applicable federal, state, and local laws, Town policies, and sound business practices. The Procurement Manager provides professional guidance to departments, develops procurement policies and procedures, and oversees the preparation, negotiation, and administration of contracts to ensure transparency, accountability, and best value for the Town.

Essential Functions And Key Responsibilities

• Manage the Town’s procurement operations, including purchasing, contracting, and surplus property disposal.
• Develop and implement procurement policies, procedures, and internal controls to ensure compliance with A.R.S. Title 34, Town Code, and other applicable laws.
• Oversee the preparation of solicitations such as Requests for Proposals (RFP), Invitations for Bids (IFB), Requests for Qualifications (RFQu), and Requests for Quotations (RFQ).
• Evaluate bids and proposals, conduct negotiations, and prepare recommendations for contract awards.
• Administer contracts, including monitoring vendor performance, processing amendments and change orders, and ensuring adherence to contract terms and conditions.
• Provide procurement guidance and training to Town staff, departments, and vendors.
• Conduct business outreach to promote procurement opportunities with local and historically underutilized businesses.
• Develop cooperative purchasing opportunities with other agencies.
• Prepare and manage the procurement division budget; forecast future needs and recommend efficiencies.
• Supervise assigned staff, including assigning work, evaluating performance, and supporting professional development.
• Represent the Town in procurement-related meetings, committees, and Council sessions.
• Cultivate inclusive and respectful working relationships with employees, vendors, and the community.
• Perform other related duties as assigned.
  
  

Qualifications

Knowledge of:

• Public procurement principles, methods, and best practices.
• Federal, state, and local procurement laws and regulations, including A.R.S. Title 34.
• Contract law, negotiation techniques, and contract administration.
• Budget development and financial management.
• Supervisory principles, employee development, and performance management.
  
  

Skill in:

• Preparing clear and concise procurement documents, contracts, and reports.
• Analyzing proposals and negotiating favorable terms.
• Using procurement software, ERP systems, and office applications.
• Building effective working relationships with staff, vendors, and public officials.
• Communicating effectively both orally and in writing.
  
  

Ability to:

• Interpret and apply procurement-related laws, policies, and procedures.
• Provide leadership and direction to staff.
• Manage multiple projects and priorities in a fast-paced environment.
• Explain complex technical or legal concepts in clear, simple terms.
• Foster transparency, fairness, and accountability in all procurement processes.
  
  

Minimum Education, Training Or Experience

• Bachelor’s degree in public administration, business administration, supply chain management, or a closely related field.
• Minimum of five (5) years of progressively responsible public procurement experience, including three (3) years in a supervisory or lead role.
• An equivalent combination of education and experience may be considered.
  
  

LICENSING/CERTIFICATIONS

• Must possess a valid Arizona Driver License.
  
  

Preferred Qualifications

• Possession of, or ability to obtain within one year of hire, one of the following certifications is preferred:
• Certified Public Procurement Officer (CPPO)
• Certified Professional Public Buyer (CPPB)
• NIGP Certified Procurement Professional (NIGP-CPP)
  

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Work is performed primarily in an office environment.
• Requires frequent use of computers, phones, and standard office equipment.
• Will require periodic attendance at evening Council or committee meetings.
• Sedentary work with occasional lifting up to 25 pounds.
  
  

Equal Opportunity Employer

The Town of Cave Creek provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.