Procurement Analyst

Job Purpose/Reason:

The position is responsible for performing all business processes related to the district-wide Procurement Card (P-card) program including management of the Purchasing Card provider system as well as user training, management and compliance related to P-card usage with cards in excess of 300.

REQUIRED QUALIFICATIONS:

Associate's Degree

EXPERIENCE & TRAINING:

Three (3)+ years of experience working with a purchasing card program or similar purchasing related position;

Proficient in the use of standard computer applications to include Word and Excel;

Excellent organizational skills; excellent oral and written communication skills; and

Exceptional interpersonal and customer service skills.

PRIMARY POSITION RESPONSIBLITIES :

General management of CCSD's Purchasing Card (P-Card) program, including account set-up, closing, limitations and controls of accounts (application of Merchant Category Code restrictions), and account maintenance;

Work within the support center for the P-Card program to handle questions and problems associated with CCSD issued purchasing cards;

Conduct routine review and audits of cardholders which utilize risk analysis data and security assessment materials to ensure proper card usage and adequate business purpose substantiation documentation;

Assist and train cardholders with day-to-day functions related to P-card usage and compliance;

Develop and conduct training program for staff authorized to use P-cards. This encompasses not only training at the time of card issuance, but also training for violations as well as routine and annual training for program compliance. Accurately advise staff on Procurement Dept. policies, procedures, rules and regulations concerning the P-Card program;

Propose policy and procedure changes as part of the continuous quality improvement initiative for the P-Card program;

Review records from the purchasing card provider for appropriateness and completeness. Serve as the liaison between CCSD users and the P-card provider. Manage the P-Card system including access as well as training for users;

Complete P-card accounting responsibilities related to the P-Card program, including, but not limited to, monitoring timely payments to the provider and importing the monthly transaction file to upload to the general ledger; and

Prepare reports for management as well as external auditors related to P-card transactions as necessary.

SECONDARY POSITION RESPONSIBLITIES :

Classify, sort, and file office material;

Prepare routine reports, correspondence, and other documents;

Assist with preparation for in-services, workshops, conferences, etc.;

Provide clerical assistance to other office administrators upon supervisor’s request; and

Perform all other duties as assigned by the designated supervisor.

PHYSICAL / MENTAL REQUIREMENTS:

Dexterity of hands and fingers to operate a computer keyboard, mouse, and to handle other computer components. Ability to sit for extended periods of time. Ability to stand or bend. Work is performed in a normal heated or air-conditioned office environment. Exerting up to 50 pounds of force occasionally and able to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time.

Must be able to handle a fast-paced, high-volume environment and make time-sensitive decisions when working on a daily basis. Must be able to meet deadlines and be flexible to daily routines.

PLEASE APPLY: https://www.applitrack.com/ccsdschools/onlineapp/default.aspx?Category=Procurement+Services

APPLICATION DEADLINE:

• Complete applications will be received until 11:59pm on Thursday, November 13, 2025.
• An application is not considered complete until your transcripts are uploaded
• Applications without verification of proper credentials will not be processed. Faxed, emailed, or mailed copies will not be accepted.

APPLICATION SCREENING:

• At the time of the application deadline, completed applications will be reviewed to determine which candidates meet the minimum requirements as identified on the job description.
• The candidates who meet the minimum requirements will be forwarded to the hiring manager for consideration.
• The hiring manager will review and select candidates to be interviewed for the position.
• All applicants may not be interviewed for this position.

CONFIDENTIAL REFERENCES:

• The District requests that you provide the names and email addresses of at least 2 individuals who are familiar with your work experience.
• A confidential reference from your current supervisor is not required in order for you to be considered for an interview, although it will be required in order to move forward in the hiring process should you be a finalist for this position.

Job Type: Full-time

Pay: $26.24 - $49.57 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person