Procurement Analyst - Sourcing and Contracts

Description

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

• Free city-paid employee health coverage, additional for spouse or family
• 3 weeks Paid Time Off (sick & vacation)
• 13 paid holidays
• Pension plan & optional Deferred Compensation
• City-paid life insurance
• Optional Vision, Dental, and Disability Insurance
• Tuition reimbursement
• On-site Gym facility
• And much more!

Duties/Responsibilities

• Independently determines and applies appropriate procurement methods based on dollar thresholds, risk assessment, market conditions, complexity, and regulatory requirements.
• Interprets and applies Federal Law, Florida State Statutes, City Procurement Ordinances, Procurement Policies and Procedures.
• Reviews and approves requisitions and procurement actions, exercising independent judgment to determine compliance, legal sufficiency, and adherence to contract terms, ordinances, and City procurement policy.
• Serves as a professional advisor to departments on specifications development, procurement strategy, sourcing methods, and vendor engagement, influencing purchasing decisions and outcomes.
• Conducts and documents sole source and competitive procurement actions, including analysis, justification, and award recommendations, using the City’s ERP system.
• Reviews and validates supplier eligibility and required documentation to ensure contractual compliance protecting the City from financial, legal, and operational risk.
• Ongoing management of supplier insurance requirements and coverage in conjunction with Risk Management
• Exercises independent judgment in resolving procurement issues, compliance questions, and procedural deviations, including determining when exceptions or corrective actions are required.
• Coordinates directly with all City departments, auditors, and the public. Acts as first contact for the Procurement Department.
• Interprets and applies City procurement ordinances, policies, procedures, and State statutes
• Participates in audits and responds to audit inquiries and findings related to procurement activity
• Provides operational cross-coverage for procurement functions, including Purchasing Card Analyst, as required
• Identifies process improvement opportunities and recommends procedural enhancements
• Exercises discretion in resolving procurement issues, compliance questions, and procedural deviations
• Performs related professional duties as assigned
• This position requires regular and reliable attendance and the employee’s physical presence at the workplace.

• Ability to independently analyze complex procurement issues and apply laws, ordinances, and policy to reach defensible decisions.
• Advanced knowledge of public procurement principles and practices
• Ability to interpret and apply laws, ordinances, and policies
• Strong analytical and problem-solving skills
• Ability to exercise sound professional judgment
• Effective written and verbal communication skills
• Ability to build effective working relationships across departments

Minimum Requirements

• Bachelor’s degree in public administration, business administration, procurement, or related field
• Two (2) years of progressively responsible public procurement experience
• Or an equivalent combination of education, experience, and/or training that provides the required knowledge, skills, and abilities.
• Valid Florida driver’s license.

• Local government experience
• Professional procurement certification preferred (CPPB, CPPO, NIGP-CPP, or equivalent)

Physical Demands and Working Conditions

• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Fingering – picking, pinching, typing, working with fingers rather than hand.
• Talking 1- expressing ideas by spoken word.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 3 - determine accuracy, neatness, observing facilities/structures.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

WORK ENVIRONMENT

• Works in an office environment and sits for long periods of time
• May be required to work hours other than the regular schedule including nights, weekends, and holidays.