Procurement and Collections Specialist

To apply for this position submit a completed City of Galax employment application, release form, resume’ and cover letter to City of Galax, Human Resources Director, 111 E. Grayson Street, Galax, VA 24333 or email to scarico@galaxva.com.

This position is open until filled. The City of Galax is an Equal Opportunity Employer.

FLSA Status: Non-Exempt

General Definition of Work

Performs intermediate skilled work preparing and assisting with the maintenance of financial records and related

work as apparent or assigned. Work is performed under the general supervision of the Finance Director.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Prepares requests for quotes, requests for proposals, invitations for bids, construction management solicitations, etc. and all associated documents related to the solicitation and contract process for City supplies, equipment, services, and projects in compliance with City policy and the VA public procurement act

Coordinates bid opening with department managers; analyzes quotations, bids, and proposals for prices and consistency with solicitation requirements and specifications

Purchases from state contracts and other purchasing cooperatives

Issues purchase orders to departments in compliance with the City small purchasing policy

Interprets and ensures consistent application of City policies and procedures relating to accounts payable and purchasing and recommends revision as necessary

Advises department and division personnel on purchasing matters

Maintains authorization lists for local store accounts and master Amazon account

Administers fuel card issuance and payments

Assists accounts payable clerk by processing quick-entry purchase orders for credit cards, local store accounts, and other vendor payments as assigned

Serves as back-up to the overall accounts payable function

Maintains inventory of and orders office supplies and distributes to appropriate Finance personnel

Assists the Director of Finance with collection of delinquent tax accounts

Assists with implementation of POS and payment systems

Serves as back-up to Account Clerk function as needed and available to include receive, receipt, and post payments for City fees, taxes utilities, etc.; count and balance cash drawer, prepare records and deposit information, take deposits to bank

Manages records retention schedules and proper disposal of records in compliance with the Library of VA requirements

Other work and duties as apparent or assigned

Knowledge, Skills and Abilities

General knowledge of generally accepted governmental accounting and procurement terminology, principles, methods, procedures and equipment; general knowledge of routine accounting principles; general knowledge of standard office methods, techniques and procedures, business English, spelling and arithmetic; general knowledge of and ability to operate personal computers, associated hardware, software and peripheral equipment; ability to understand and follow oral and written directions; ability to perform mathematical computations with speed and accuracy; ability to establish and maintain effective working relationships with associates, vendors and the general public.

Education and Experience

Bachelor’s degree from four-year college or university preferred with major in public or business administration, accounting, finance, or related field; two years related experience and/or training in purchasing or finance (public sector preferred); ability to obtain relevant procurement certification; or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires sitting and occasionally requires standing, walking, reaching with hands and arms and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Possession of an appropriate valid driver's license valid

Required Background checks

The City of Galax is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Galax City will provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the employer.

This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Job Type: Full-time

Job Type: Full-time

Pay: $47,701.00 - $62,950.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person