Procurement and Finance Coordinator

Job Role:

A dedicated startup is being formed to industrialize and scale a secure, AI-enabled, multi-source decision-support software offering. The platform is a multi-sensor fusion and agentic AI solution connecting to diverse data sources (for example geospatial layers, imagery, video, and other operational signals). This role will support the delivery of a scalable product and contribute to establishing the processes, standards, and collaboration practices required for sustainable growth.

Own the operational backbone for purchasing, vendor onboarding, and finance coordination in a fast-moving tech environment. Ensure speed with control: clean paperwork, compliant processes, and real-time visibility on commitments and spend.

Job Responsibilities:

• Coordinate PR and PO lifecycle end-to-end: creation support, approvals follow-up, and status tracking
• Maintain vendor onboarding pack: KYC, banking, compliance documents, NDAs where required
• Support contract and SOW logistics: consolidate inputs, manage versions, route for review with Legal and Procurement
• Track procurement pipeline: lead times, blockers, risks, and escalations
• Track commitments and spend vs budget by team, project, and cost category
• Coordinate invoice flow: PO match, delivery confirmation, approvals, and payment follow-up
• Maintain evidence packs for audits: approval trails, quotes, and correspondence
• Support recruiting operations from an ops angle: onboarding readiness, equipment and access requests
• Operate in startup mode: flexible, solution-oriented, and able to prioritize speed and impact

Qualifications and Experience:

• 3+ years in procurement operations, finance operations, or PMO operations
• Experience in technology, R&D, or startup environments is a plus
• Tools (examples)
• ERP/procurement tools (as applicable)
• Excel/Sheets and document repositories (SharePoint/Drive)
• Teams/Email
• KPIs
• Cycle time from request to PO
• Invoice aging and on-time payments
• Visibility and accuracy of commitments and spend tracking
• Compliance errors and missing documentation (target zero)
• Vendor onboarding turnaround time