Procurement Associate

Key Responsibilities:

Purchase Order (PO) Management:
● Generate, track, and manage all Purchase Orders (POs) from requisition through final delivery and invoice resolution, ensuring accuracy in pricing, quantity, and delivery terms.
● Maintain and update the Purchase Order log, ensuring all records and documentation are complete and organized.

Vendor Communication and Follow-up:
● Serve as the primary point of contact for routine communication with domestic and international suppliers and vendors.
● Proactively follow up on pending POs to confirm delivery dates, resolve scheduling conflicts, and expedite urgent shipments as needed to prevent production delays.

Sourcing Support and Data Management:
● Assist the Procurement Manager in sourcing activities, including gathering market intelligence, collecting vendor quotations, and comparing pricing to ensure cost competitiveness.
● Maintain and update the vendor master list, pricing sheets, and material specifications within the ERP system or designated database.

Inventory and Quality Liaison:
● Coordinate with the Warehouse and Inventory teams to confirm material receipts and resolve discrepancies related to quantity, quality, or documentation (e.g., Goods Receipt Notes/GRN).
● Work with the Quality Control team to facilitate the inspection of incoming materials and follow up with vendors on non-conforming items and returns.

Documentation and Compliance:
● Ensure all procurement documentation, including contracts, invoices, and compliance paperwork, is filed, tracked, and easily accessible for auditing purposes.

Qualifications:
● Education: Bachelor's degree in Supply Chain Management, Business Administration, Commerce, or a related technical field.
● Experience: 1-2 years of experience in procurement, purchasing, or supply chain coordination, preferably within a manufacturing environment (home appliances or electronics experience is a plus).

Technical Skills:
● Proficiency in using an ERP system (e.g., SAP, Oracle, Tally) for PO generation and tracking. ● Strong command of Microsoft Excel for data analysis, reporting, and quotation comparison.

Core Competencies:
● Excellent organizational skills and meticulous attention to detail.
● Strong communication and negotiation abilities.
● Proactive problem-solving skills with a sense of urgency.

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹400,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• Have you handled product procurement before?
• Kindly explain the process and specify the types of products you have procured.
• If selected, would you be able to join us immediately?
• Are you open to the Gurgaon Sector 84 location?

Work Location: In person