Procurement Contracting Officer

Description

DEFINITION

Distinguishing Characteristics

Supervision Received and Exercised

Working Conditions

Examples of Duties

Duties may include, but are not limited to, the following:

• Performs procurement planning, solicitation, and evaluation of bids, quotes, and proposals, including through the use of an automated procurement processing system as appropriate.
• Obtains oral and written bids, proposals, or quotations from vendors; compares costs with the specification or scope of work and makes a recommendation to place orders or agreements.
• Conducts pre-bid or pre-proposal conferences and bid openings. Facilitates and leads source selection committees.
• Advises user departments and staff on various procurement methods and alternate products and recommends substitutes as appropriate.
• Prepares purchase order documents through a computerized system and formal contract agreement files.
• Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies, and procedures. Analyzes vendor performance and determines acceptable standards.
• Reviews change order requests and makes recommendations; assists in performing cost/price analysis of bids and proposals.
• Maintains purchase order and contract files in compliance with federal, state, and local rules and regulations and District policy.
• Writes memoranda, correspondence, and reports relating to processing and execution of contracts or as otherwise requested; answers contract-related questions from vendors and/or District staff.
• Identifies prospective proposers and bidders, including DBEs. Develops new sources of supply and service. Participates in vendor outreach functions to encourage vendor participation.
• Negotiates and places annual blanket purchase orders, master purchasing agreements, and annual service agreements.
• Negotiates contract terms and conditions, including leading negotiation teams as needed, such that the outcome is the best value and is in the best business interest for NCTD.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide seamless customer service.
• Conducts research, evaluates findings, and makes independent decisions on procurement matters.
• Reconciles invoice, delivery, and shipment discrepancies.
• Performs other related duties as assigned.

Qualifications

Experience/Education

• Bachelor’s Degree in business administration or related field.
• Minimum three (3) to five (5) years prior directly relevant experience in procurement and contracting.
• Transit/public agency experience highly desirable.

A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities as described above may be considered.

Certificates/Licenses

• A Certificate related to acquisitions such as a Certified Associate Contracts Manager, Certified Federal Contracts Manager, Certified Professional Contracts Manager, Certified Purchasing Manager, or Certified Public Purchasing Officer from a nationally recognized organization such as the National Contract Management Association or Universal Purchasing Certification Council desired.
• Possession of and the ability to maintain a California driver’s license, Class C, with less than 6 points in the preceding 36-month period and no DUIs in the preceding 7-year period.
• Maintain compliance with the District’s policies regarding Conflict of Interest and Ethics.
• Must be able to obtain and maintain access to Marine Corp Base Camp Pendleton

General Requirements

• Knowledge of contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations, and awarding of contracts.
• Knowledge of professional procurement with particular emphasis on systems contracting, service-type contracts, construction contracting, and contract financing.
• Knowledge of vendor practices regarding pricing, material management, shipping, warranties, and invoicing.
• Knowledge of elements of cost accounting principles and practices, cost and price analysis principles and techniques, and contract negotiation methods and techniques.
• Ability to create and maintain good working relationships through excellent communication and teambuilding skills, including the ability to engage successfully with both internal and external contacts and the public.
• Strong analytical and critical thinking skills; ability to gather, organize, analyze, and present data to appropriate sources; ability to interpret and apply local, state, and federal rules and regulations accurately and effectively.
• Excellent communication skills, both verbal and written, including the ability to prepare and deliver clear, concise, and grammatically correct documents and reports.
• Expertise in multiple areas and demonstrated use of discretion and judgment in the execution of duties is required.
• Ability to manage and maintain simultaneous, transitional, and emerging priorities, and meet established deadlines in a fast-paced environment.
• Demonstrated above-average proficiency in computer software programs including the Microsoft Office Suite, and an enterprise resource system such as JDEdwards.

Physical Requirements

Machines / Tools / Equipment

• Ability to operate a personal computer and Microsoft Office Suite programs.
• Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
• Ability to carry and operate a mobile on-call device.

Supplemental Information

Application Information: All applicants must complete and submit an online application at www.gonctd.com/careers. A job offer is contingent upon the successful completion of a pre-employment drug screen and background check. Salary based upon experience, not to exceed midpoint of stated range. NCTD is an Equal Employment Opportunity Employer.

Retirement: NCTD participates in the CalPERS retirement program with a benefit formula of 1.5% @ 65 for PEPRA new members. Benefits are calculated based on your age at retirement, the number of years of service credit with CalPERS and the average of your monthly compensation over the past 36 months (36 months average highest hourly pay rate).

457(b) Deferred Compensation Plan: NCTD offers a Voluntary Deferred Compensation Savings Plan through VOYA Financial Services. Employees are eligible to enroll any time after the date of hire. The plan allows you to contribute pre-tax and/or post-tax dollars into selected funds of your choice. The plan also allows you to:

• Contribute up to amount specified annually by the IRS
• Catch-up plan for those 50+ of up to amount specified annually by the IRS
• Is portable, can be rolled over into another qualified retirement plan
• Employer match into a 401(a) account (50% up to 8% of employee compensation; Max NCTD contribution of 4%)

• $10.00 co-pay for Annual Exam
• No charge for standard lenses every 12 months
• $125 retail allowance for frames every 2 years; OR $125 toward the contact lens.

• Health Care Spending Account:
  • May contribute up to amount specified annually by the IRS
• Dependent Care Spending Account:
  • May contribute up to amount specified annually by the IRS (including limitations if married)
• Commuter Transit Accounts:
  • May contribute up to amount specified annually by the IRS

• 0 through 3.99 years of service completed: 120 hours per year (15 days)
• 4.00 through 9.99 years of service completed: 176 hours per year (22 days)
• 10 and more years of service completed: 216 hours per year (27 days)

• Emotional Support
• Work/Life Balance
• Family Care

Family Status Change: This allows you to add/drop dependents from current benefit plan elections per IRS “Qualifying Events.” If a “Qualifying Event” occurs, you MUST contact HR within 30 days of event, (Qualifying Event must relate to the benefit change you are requesting).



Please contact Human Resources should you have any questions regarding NCTD Benefits.