Procurement & Contracts Specialist

The Procurement and Contract Specialist is responsible procurement of goods and services for the group using established policies, procedures & systems. This role also provides market analysis, cost benefit analysis, liaising with end-users and category vendors, preparing sourcing documents, tender / bidding process, evaluation of offers, negotiate, and prepares the PO and Prepares and execute Contract documents (drafting, negotiation, and endorsements with stakeholders).

Key Responsibilities :

• Prepares RFP / RFQ documents, conduct negotiation, evaluation process, and award to Vendors
• Understand the Scope of Work / BOQ of the Business Units
• Verify status of PR / scope of work essentials (with existing contract, under warranty, etc.)
• Ensures PO value is in line with the approved Budget
• Coordinates with all stakeholders to finalize procurement documents / process
• Prepares Purchase Orders in compliance to policies.
• Adheres to the group’s standards as they appear in the Code of Conduct and Conflict of Interest policies.
• Provide support to Head of Procurement & Contracts as necessary
• Prepares and execute Contract documents (drafting, negotiation, and endorsements with stakeholders)
• Manage post-award process (completion, variations, warranty, claims)
• Implements category specific procurement to enhance process by establishing agreements (Call-Off, BPA, Open PO) in alignment with the group’s approved policies and procedures.
• Supports the development of procurement (tendering) documents for the selected services.
• Updates Terms and Conditions of Contracts and Purchase Orders
• Actively supports the activities and objectives of the relevant group’s standardization and service evaluation committees.
• Participates in selected procurements of high-value and/or high-risk and other areas as directed.
• Reviews technical and commercial evaluation reports before submitting them for approval in accordance with authority matrix.
• Develop and implement enhancement for procurement process and performance (Policies & Procedures)
• Research regulations to ensure contracts are updated and in compliance with laws
• Coordinate with clients to guarantee terms of contracts are fulfilled in compliance with the terms and regulations.
• Adheres to the group’s standards as they appear in the Code of Conduct and Conflict of Interest policies.

Qualifications and Skills :

• Bachelor’s degree in business administration, or related field.
• Relevant certification and/or training in procurement or supply chain.
• CIPS or similar certification.
• 8+ Years relevant procurement experience in a large setting.
• Working Experience in a well-developed computerized ERP environment
• Procurement of category knowledge and working experience.
• Knowledge of both local and global sources of supply.
• Demonstrated ability in extracting reports from ERP systems and performing analysis.
• Demonstrated ability to establish and maintain good working relations with the end users and suppliers