Procurement Engineer

Job Purpose:

• To provide procurement expertise and assists stakeholders to plan, develop, source and manage procurement arrangements in order to effectively meet departmental and business objectives within standard policies & procedures.

KEY ACCOUNTABILITIES & ACTIVITIES:

• Follow the day-to-day operations related to own job to ensure continuity of work

• Contribute to the identification of opportunities for continuous improvement of processes and practices taking into account ‘international best practice.

• Assist Manager Procurement in the preparation of timely and accurate reports of the department to meet company and department requirements, policies and standards.

• On time assistance to business units in assessing budgets prior to procuring goods and services.

• Responds to inquiries of staff and administration regarding procurement procedures for the purpose of providing information, direction and/or referral for addressing inquiry.

• Assist & advise Manager Procurement on issues related to procurement, in order to ensure smooth functioning of department.

• On time & accurate preparation of Purchase Orders as per request, in order to avoid delay in purchasing.

• Ensure all purchase requests are duly authorized as per the DOA, before placing orders in order to avoid delays.

• Follows up on orders to ensure that materials are delivered on promised dates.

• Scrutinize all products received are as per the ordered quantity and of best quality to ensure adherence to specifications in order to avoid qualitative and quantitative discrepancies between goods ordered and goods received.

• Maintain purchasing documents, files and records for the purpose of ensuring the availability of documentation and compliance with AJVA’s standard policies and guidelines.

• Verify & on-time submission of invoices to Accounts Department in order to process the payments.

• Coordinate with suppliers & vendors to get quotations & tenders in order to do the comparative analysis and go with the best deal.

• Use vendor management best practices to build a mutually strong relationship with vendors ensuring better and cost-effective services to AJVA.

• Maintain a comprehensive database of vendor contract details to ensure optimum usage of services and cost.

• Manage contracts and monitor provision of service to ensure compliance with contracts and service arrangements.

• Assist Manager Procurement in conducting periodic Vendor / Suppliers comparative analysis in order to improve services, decrease costs and increase stakeholder’s satisfaction.

• Resolve supplier and vendor grievances, and claims against suppliers amicably, in order to protect long term and mutually beneficial business relations.

• Initiate, build and manage healthy relationships with customers, suppliers & other stakeholders ensuring business continuity, long term relationship and high customer satisfaction.

• Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

• Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.

JOB SPECIFICATIONS:

• 2 - 4 years’ experience in Procurement, Supply Chain and Logistics or any other relevant field.

• Bachelor’s degree or High Diploma in Business Management / Marketing or any other relevant field.

• ERP System Experience.