Procurement & Grants Manager/Marketing Coordinator

Company Overview
Macoupin County Public Health Department (MCPHD) is seeking a versatile, detail‑driven professional to oversee procurement operations, manage grant funding, and coordinate marketing and public outreach efforts. This hybrid role is ideal for someone who thrives in a mission‑focused environment, enjoys variety in their work, and is committed to strengthening public health services across Macoupin County.

The successful candidate will ensure that MCPHD secures high‑quality goods and services responsibly, maintains compliance with federal and state grant requirements, and communicates effectively with the public through strategic marketing and community engagement.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• Bachelor’s degree in Business Administration, Communications, Marketing, Public Administration, or a related field.
• Experience in procurement, grants management, marketing, or a combination of these areas.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication abilities.
• Graphic design or digital marketing experience.
• Proficiency with Microsoft Office and comfort learning new software systems
• Experience in a public health or non-profit setting.
• Experience with grant budgeting and financial tracking.
• Ability to interpret and apply regulations, policies, and grant requirements.
• Key competencies include: attention to detail, strong analytical and problem-solving skills, professionalism and discretion, and commitment to public service.
• Ability to work both independently and collaboratively.
• Ability to be mobile without any limitations or restrictions.
• Must be up-to-date on all immunizations and vaccinations.
• Basic Life Support (BLS) (or ability to obtain).
• Must have a valid government-issued photo ID.

ILLUSTRATIVE EXAMPLE OF WORK

Procurement Management

• Develop, implement, and maintain procurement policies and procedures in alignment with county, state, and federal regulations.
• Manage purchasing activities, including vendor sourcing, bid processes, contract negotiation, and purchase order oversight.
• Monitor vendor performance and maintain positive supplier relationships.
• Track inventory levels and coordinate timely procurement of supplies, equipment, and services.
• Ensure cost‑effective purchasing decisions and maintain accurate procurement records.
• Collaborate with program managers to forecast procurement needs and support operational planning.

Grants Management

• Assist in identifying grant opportunities that align with MCPHD priorities and assist in proposal development.
• Assist in preparation, submission, and management of grant applications, budgets, vouchering, and required documentation.
• Assist in ensuring compliance with all grant requirements, including reporting, auditing, and record‑keeping.
• Assist in monitoring of grant expenditures and work with Chief Financial Officer and Accounts Receivable/Accounts Payable team to ensure proper allocation and tracking.
• Assist in maintenance of a comprehensive grants calendar and ensure timely submission of reports and renewals.

Marketing & Communications

• Develop and implement marketing strategies to promote MCPHD programs, services, and public health initiatives
• Co-manage MCPHD’s website and social media channels.
• Oversee and assist with creation of clear, engaging content for campaigns, press releases, brochures, and community outreach.
• Coordinate public health messaging during emergencies in collaboration with administrative staff.
• Assist in strengthening community awareness through partnerships, events, and targeted outreach efforts.
• Ensure all communications reflect MCPHD’s mission, values, and brand standards.

General Responsibilities

• Will complete immediate training on HIPAA regulations and maintain an up-to-date knowledge of all HIPAA policies and procedures.
• Willingness to be cross-trained to provide other integrated services as needed.
• Read, review, and agree to work and support the mission statement of the MCPHD.
• Satisfactorily complete trainings required for job responsibilities.
• Required reporting of any suspected child abuse/neglect to Department of Children and Family Services (DCFS)
• Perform other duties as required or assigned

Pay: $25.00 - $30.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person