Procurement Manager

About MATCH Hospitality

At MATCH Hospitality we design and deliver the best hospitality programmes at the most sought-after sports events in the world, including the FIFA World Cup™, AFC Asian Cup™, Nitto ATP World Finals, and Formula 1®. We are the industry leader in the production, management and sales of commercial hospitality programmes and deliver maximum exposure for our event partners via a well-established and comprehensive global sales agent network, in addition to our in-house direct sales team.

About the role:

The Procurement Manager supports the planning, execution, and management of procurement processes for multiple hospitality projects and events. Working with the Head of Hospitality Procurement and cross-functional teams, the role covers supplier engagement, market analysis, contract management, and event operations. This position is offered on a temporary basis and will be available until April 2027

Key Responsibilities

Project Planning & Market Research

• Collaborate with the Procurement Team to develop and execute event procurement plans, conduct market analysis, and identify suppliers across categories.
• Define material/service specifications with functional teams to meet operational needs.
• Research local and international markets, benchmark pricing, and assess supplier capabilities.
• Engage potential partners through meetings, site visits, and industry events.

Procurement Process Management

• Collect and finalise scopes of work, ensuring clear specifications.
• Draft and manage procurement documentation (EOIs, RFIs, RFPs, evaluations, proposals).
• Oversee tender release, tracking, and supplier communication.
• Analyse technical and financial proposals and prepare executive summaries for senior management.
• Support international procurement and logistics when required.

Supplier & Legal Coordination

• Execute NDAs and ensure compliance with contractual and legal requirements.
• Maintain clear communication with suppliers through all procurement phases.

Contract & Project Management

• Track and administer contractual deliverables, ensuring compliance with terms and timelines.
• Monitor supplier planning and approvals for creative concepts and deliverables.
• Align procurement tasks with project milestones and risk management.

Compliance & Risk

• Ensure procurement activities comply with national and international regulations on health, safety, and worker welfare.
• Lead progress meetings, resolve issues, and deliver regular risk assessments and updates.

Event Operations

• Manage suppliers during event setup and teardown across multiple sites, ensuring correct installation and quality control.
• Oversee documentation and permits for venue access and readiness testing.
• Track KPIs, manage change orders, and conduct supplier briefings and debriefings.

Post-Event

• Support financial reconciliation of contracts, including change requests and KPI deductions.
• Conduct post-event reviews and supplier evaluations to improve future processes.
• Assist with inventory dissolution and procurement for future events.

Requirements

• Minimum 3 years’ experience in large-scale international sports or hospitality events, with strong procurement and contract management expertise.
• Proven skills in tender management, supplier evaluation, budgeting, negotiation, and market research.
• Experience managing multiple projects and coordinating large contractor teams.
• Strong project management, problem solving, and communication skills.
• Fluent English (written and spoken); GCC experience preferred.
• Proficiency in Microsoft Office and cloud-based tools.