PROCUREMENT OFFICER 1 - 10292025-72527

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF FINANCE & ADMINISTRATION, ACCOUNTS DIVISION, DAVIDSON COUNTY

For more information, visit the link below:
https://www.tn.gov/finance/careers-at-f-a.html

This position is designed as Hybrid

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree.

OR

Graduation from an accredited college or university with an associate's degree and two years of work experience in procurement, purchasing, logistics, or a related field.

OR

Education equivalent to graduation from a standard high school and four years of work experience in procurement, purchasing, logistics, or a related field.

Substitution of Experience for Education: Work experience in procurement, purchasing, logistics, or a related field may substitute for the required education on a year-for-year basis.

Substitution of Education for Experience: Relevant additional coursework (e.g., business administration, supply chain management, logistics, etc.) from an accredited college or university may substitute for the required work experience on a year-for-year basis.

Overview

Under general supervision, is responsible for procurement work of routine difficulty and performs related work as required. This is the entry level class in the Procurement Officer sub-series. An employee in this class is responsible for purchasing, issuing, and storing materials, supplies, and equipment at an institution or assists in the procurement duties for a department or major section. This class differs from that of Procurement Officer 2 in that an incumbent of the latter is responsible for work of greater scope and complexity.

Responsibilities

• Analyzes purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation.
• Assists with conducting research in order to locate vendors and make product comparisons. Assists with writing product specifications for use in bidding competitively with vendors for supplies, equipment, and services.
• Prepares routine service contracts and reviews purchase orders for accuracy and proper justification.
• Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.
• Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports.
• Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.

Competencies (KSA's)

Competencies:

• Decision Quality
• Manages Complexity
• Communicates Effectively
• Resourcefulness
• Nimble Learning

Knowledges:

• Administration and Management
• Clerical
• Customer and Personal Service

• Active Learning and Listening
• Critical Thinking
• Mathematics
• Reading Comprehension
• Negotiation

• Deductive Reasoning
• Number Facility
• Information Ordering
• Written Comprehension
• Inductive Reasoning

Tools & Equipment

• Personal Computer
• Multi-Function Printer
• Telephone
• Calculator