Procurement Officer

Procurement Officer

Key Responsibilities

• Develop and implement procurement plans and strategies aligned with organizational objectives.
• Source, evaluate, and select suppliers based on quality, price, delivery, and service.
• Prepare and issue purchase orders, requests for quotations (RFQs), and tenders.
• Negotiate terms, conditions, and pricing with vendors and contractors.
• Maintain accurate procurement records, including supplier contracts, purchase orders, and invoices.
• Monitor supplier performance to ensure compliance with contractual terms and service level agreements.
• Collaborate with internal departments to identify purchasing needs and specifications.
• Ensure that procurement activities comply with organizational policies, ethical standards, and legal requirements.
• Manage inventory levels and coordinate with warehouse and logistics teams for timely delivery of goods.
• Prepare procurement reports and analyze data to identify cost-saving opportunities.
• Maintain awareness of market trends, product developments, and changes in supplier pricing.

Qualifications & Skills

Education:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional certification (e.g., CIPS, CPSM, or equivalent) is an advantage.

Experience:

• Minimum of [2–5] years of experience in procurement, purchasing, or supply chain management.
• Experience in [specific industry, e.g., construction, manufacturing, NGO, or government sector] is preferred.

Skills:

• Strong negotiation and contract management skills.
• Excellent communication and interpersonal skills.
• Good understanding of procurement laws, policies, and best practices.
• Proficiency in MS Office and procurement or ERP software (e.g., SAP, Oracle, QuickBooks).
• Strong analytical and problem-solving abilities.
• High level of integrity and attention to detail.

Key Competencies

• Strategic thinking and planning
• Vendor relationship management
• Cost reduction and value optimization
• Compliance and risk management
• Time management and multitasking

Working Conditions

• Office-based with occasional field visits or supplier site inspections.
• May require travel depending on project or supplier locations.