Procurement Officer

The Procurement Officer is responsible for sourcing high-quality goods and services at competitive prices while ensuring compliance with organizational policies and industry regulations. This role manages vendor relationships, negotiates contracts, analyzes market trends, and ensures timely delivery of materials required for business operations.

Key Responsibilities1. Procurement & Sourcing

• Identify reliable suppliers, evaluate proposals, and select vendors based on quality, price, and delivery capabilities.
• Prepare and process purchase orders, RFQs, RFPs, and bid evaluations.
• Maintain cost-effective and ethical procurement practices aligned with company policies.

2. Vendor Management

• Develop and maintain strong relationships with vendors and service providers.
• Conduct supplier performance reviews and manage corrective action plans when required.
• Resolve supplier issues related to quality, delivery, or invoices.

3. Contract & Price Negotiation

• Negotiate contracts, terms, and pricing agreements to achieve best value.
• Review and manage contract renewals and ensure compliance with legal and regulatory requirements.

4. Inventory & Supply Chain Coordination

• Collaborate with internal departments (operations, finance, warehouse) to understand material requirements.
• Monitor inventory levels and ensure timely replenishment.
• Track orders and ensure prompt delivery to support uninterrupted business operations.

5. Compliance & Documentation

• Maintain accurate procurement records, contracts, and supplier databases.
• Ensure adherence to procurement policies, internal controls, and audit requirements.
• Support risk mitigation by enforcing quality, safety, and sustainability standards.

6. Cost Control & Reporting

• Analyze market trends and pricing to identify cost-saving opportunities.
• Prepare procurement reports including spend analysis, supplier performance, and cost forecasts.
• Participate in annual budgeting and strategic sourcing initiatives.

QualificationsEducation

• Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or related field.
• Professional certifications (CIPS, CPSM, CPPB) are an advantage.

Experience

• 2–5 years of experience in procurement, purchasing, or supply chain operations.
• Experience in [industry: manufacturing, construction, IT, government, etc.] preferred.

Skills & Competencies

• Strong negotiation and communication skills.
• Excellent analytical and decision-making abilities.
• Knowledge of procurement regulations, sourcing strategies, and contract management.
• Proficiency in ERP systems and Microsoft Office Suite.
• Ability to manage multiple projects and meet deadlines.
• High level of professionalism, integrity, and attention to detail.

Job Type: Full-time