Procurement Officer - Landscape Experience

Job Summary

In this position you will work with the project team to ensure cost effective procurement solutions are derived to deliver good quality products complying with project specification. You will work closely with Commercial Manager and Operations Manager to ensure costings are updated and timely procurement of Goods & Services is completed for the smooth functioning of the business.

Key Duties and Responsibilities

· Ensure cost effective practices including product & price comparison are maintained during all procurement process

· Liaise with Project team on regular basis (PM/PE/QS/Estimation/Finance) before starting the project and plan for material procurement

· Provide necessary back order reports on stock purchased weekly and report this to Operations on a weekly basis so as to highlight any issues with suppliers going forward.

· Manage every aspect of the supply chain and notify the senior management team of any possible obstacles

· Continuously search for new suppliers of products and services to get the best price, quality, availability, reliability, and technical support

· Review purchase requisitions for accuracy and completeness against the project scope

· Ensure that minimum and maximum order levels are set for all fast moving products

· Ensure that reorder point is established for all products and reordering is done timely

· Constantly analyzing market trends for the latest products and plan to procure accordingly

· Update the price master list by tracking market conditions and price trends

· Negotiate with suppliers for prices and other terms and conditions to finalize purchase orders

· Capture all Purchase Orders into the electronic system (Managing complete procurement cycle)

· Manage all costs related to procurement, which includes shipping, warehousing, staff requirement etc.

· SOP’s to be drawn up for local and international procurement.

· Visit trade fairs and exhibitions to understand new market trends and make procurement plans for new products

· Ensure that all documentation for bank verifications are collected from the suppliers.

· Automation of the procurement process to deliver business intelligence & analytics for predictive planning

· Follow up on Quotes with suppliers & order acknowledgment once Purchase order is forwarded to the supplier

· Keep a track of all suppliers, BEE ratings and scorecards (Vendor Evaluation)

· Maintain the suppliers list (Vendor management) in procurement shared folder weekly

· Ensure all items are received on time and are in good condition as per the specification

· Assist the Accounts Department to resolve payment/invoice reconciliation works

· Visit sites when required

· Perform all other duties assigned by the Line Manager

Reports

· Weekly project wise back order report of materials purchased

· Procurement plan before starting of any project

· Actual Vs budget cost savings

· PR to LPO report

· Negotiation saving report

· Annual and Quarterly procurement plans to be prepared and shared with the General Manager

· Weekly reports on slow and fast moving products along with reorder point

· Weekly updated shipping schedule

· List of all suppliers for DG with the products supplied by them

Skills, Experience & Educational Requirements

· Bachelor’s degree preferably in Logistics/ BE/ Diploma- Civil/Mechanical/Electrical/Agricultural engineering/MBA

· Landscaping Experience

· Minimum 5 years’ experience in related field

· Overseas purchasing experience/Strong Negotiation and Analytical Skills

· Fluency in English both verbal and written

· Ability to work in a cross-functional team environment

· Adaptability and ability to work under pressure

· Advanced Knowledge of MS-Office

· UAE Driving License is essential

Job Types: Full-time, Permanent

Application Question(s):

• What is your current salary?