Procurement Specialist

Manara School’s Mission

Manara School provides exceptional students with a world-class education based on ethics, academics, and diversity. We expect our students to become the passionate leaders required to shape a more prosperous and equitable world.

About Manara School

Manara School started its first year of operation in the Fall of 2023, with its inaugural class of 2028. The school is expected to grow to 500 students. As a co-educational residential school, with a mission to provide exceptional students with a world-class education based on ethics, academics, and diversity, Manara continues to build its organizational systems and infrastructure.

Reporting t o : Procurement Manager

Job Responsibilties:

Procurement Operations

• Review and process purchase requisitions from various departments.
• Source and evaluate suppliers to ensure quality, cost-effectiveness,and compliance with school standards.
• Prepare and issue Requests for Quotation (RFQs), Requests for Proposal (RFPs), and purchase orders.
• Negotiate terms, prices, and delivery schedules with vendors.
• Ensure all procurement activities are in line with school procurement policies and procedures.

Vendor Management

• Maintain a database of approved and potential suppliers.
• Conduct vendor evaluations and performance reviews in collaboration with the Procurement Manager.
• Build strong, ethical relationships with suppliers to support long-term partnerships.

Compliance & Documentation

• Ensure all procurement activities follow internal controls,financial guidelines, and ethical standards.
• Maintain accurate and up-to-date records of contracts, purchase orders, and supplier communications.
• Support audit requirements by providing necessary procurement documentation.

Cost & Quality Control

• Monitor market trends and pricing to achieve best value for money.
• Ensure timely delivery of goods and services to support school operations.
• Track procurement expenses to prevent overspending and reduce waste.

Support & Collaboration

• Work closely with the Procurement Manager to prioritize procurement requests and manage workload.
• Coordinate with Finance, Academics, Boarding, Dining, and Facilities teams to ensure smooth procurement processes.
• Provide feedback to requesters regarding order status, delays, or alternative sourcing options.

Qualifications & Skills

• Bachelor's degree in Business Administration, Supply Chain, Finance,
• or related field.
• Minimum of 2-3 years' experience in procurement or supply chainmanagement, preferably in education, hospitality, or service industries.
• Strong negotiation, communication, and analytical skills.
• Knowledge of procurement systems, vendor management, and contract administration.
• High ethical standards and integrity.
• Ability to work under pressure and manage multiple priorities.