Procurement Specialist

Responsible for Community Services’ procurement and providing accurate planning and executing of the purchasing activities necessary to ensure the timely delivery of products, materials, and/or services at a competitive rate. In addition, responsible for preparing/filling orders from stock and maintaining appropriate stock levels.

POSITION RESPONSIBILITIES

1. Responsible for purchasing products, materials, and/or services for the Agency.

2. Ensures that vendors are providing competitive pricing of products, materials and/or services.

3. Ensures the accurate completion of Agency Purchase Requests and order submissions including reviewing the request for proper approval levels. Responsible for placing the order once all required approvals are received.

4. Responsible for receiving ordered supplies (unless delivered directly to the site), all inventory, and ensuring appropriate delivery or storage of ordered material.

5. Serves as the main Agency contact for follow-up on all orders placed. Will follow up on orders not received in good condition and ensure items are returned if necessary.

6. Updates and maintains purchasing stock levels through quarterly inventory counts.

7. For procurements made with an individual’s personally managed funds, will work closely with the PMF Bookkeeper and Accounts Payable Clerk to provide receipts and approvals of purchases.

8. Responsible for following up with requests to ensure purchase orders are released in a timely manner.

9. Responsible for analyzing purchases by department and/or supervisor and making recommendations to improve efficiency.

10. Pick up and deliver supplies to other agency locations.

11. Provide guidance and training on electronic purchasing systems.

12. Perform other tasks and responsibilities as assigned.

1. Education and Experience

a. Associate’s degree or High School Diploma/GED with six (6) months of directly related experience.

2. Skills, Knowledge and Abilities

a. Working knowledge of Microsoft Word and Excel with database management skills.

b. Knowledge of office, medical and janitorial supplies.

c. Good oral and written communication skills.

d. Knowledge of office procedures and equipment.

e. Ability to follow oral and written directions.

f. Personal vehicle for work purposes.

3. Certifications

a. None

4. Verifications and Screenings

a. County clearance of criminal convictions.

b. A drug screen prior to the commencement of employment.

5. Physical and Mental Requirements:

a. Exercising independent judgment, concentrating, thinking, communicating, interacting with others, managing multiple tasks and coping with stressful situations and deadlines.

b. Sitting, walking, standing, carrying, bending, and driving.

c. Lifting up to fifty (50) pounds. Mental requirements include

d. The ability to concentrate, cope with stressful situations and deadlines, and manage multiple tasks.

e. Ability to perform sedentary physical activity of an administrative nature.

WORKING CONDITIONS

1. Will work in office environment.

2. Will work during normal business hours.

3. Local travel between offices may be required.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Community Services for Every1 has supported the people of our community for over 30 years. Those with intellectual and developmental disabilities, and those who are simply in need. Every day, our efforts support over 2,000 individuals of all abilities, across counties. We are here for Western New Yorkers – all of them.

Helping those in need takes very special people. And those people are the lifeblood of Community Services for Every1. They’re employees who thrive on helping and who have a passion for connecting. Who can form lifelong bonds with the people they support and make the biggest difference in the lives of fellow Western New Yorkers.

Just as we empower those we serve, we strive to empower each other. We support our colleagues through challenges and we collaborate to find the best solutions – and we work hard to help each other grow. Community Services for Every1 offers competitive starting pay based on directly related experience, generous time off, excellent benefits plans and an opportunity to grow!