Procurement Specialist

Job Title: Procurement Specialist

Location: Mountain State Educational Services Cooperative (ESC)

Reports to: Director of Financial Services

Employment Type: Full-Time, Shared Service Role

Salary: $50,000 – $67,000

Position Summary

Mountain State ESC is seeking a detail-oriented and knowledgeable Procurement Specialist to support Mountain State ESC, member districts, and educational entities in the compliant and efficient acquisition of complex goods and services, as well as reviewing proposals and bids, legal and financial requirements. This shared service role will ensure procurement activities align with West Virginia Code, WVDE Policy 8200, and applicable federal, state, and local regulations.

Key Responsibilities

• Prepare and issue requests for Proposals (RIF’s), Invitations to bid (ITB’s), and other solicitation documents. Supervise and perform specification writing, complex bidding procedures, bid evaluations, vendor selections, and prepare award recommendations.
• Ensure all procurement documents meet the standards outlined in WVDE Policy 8200 and W.Va. Code ss5-22-1, 5A-3-37, 5G-1-1 er seq.
• Conduct competitive bidding processes, including advertising, vendor outreach, bid opening, and evaluation.
• Facilitate contract award and execution in compliance with applicable laws and internal policies.
• Maintain documentation for transparency and audit readiness.
• Monitor procurement activities to ensure adherence to WVDE Policy 8200, including safeguarding, disposal, and recordkeeping of purchased goods and services.
• Advise participation entities on the most restrictive procurement guidelines when state and local policies differ.
• Maintain approved vendor lists and ensure vendors are registered with the WV Secretary of the State when required.
• Develop favorable working relationships with the business community to generate new sources of supply and to provide maximum participation in the competitive bidding process. Use the buying power to procure capabilities to coordinate cooperative purchasing and technical assistance to other entities
• Ensure contracts include clear vendor responsibilities and whistleblower protections as outlined in revised Policy 8200.
• Provide training and technical assistance to ESC member districts on procurement best practices.
• Consult with buyers and administration officials to resolve questions concerning procedures and to assist with purchasing decisions.
• Review product lines with sales representatives to keep abreast of product changes and knowledge that may be beneficial to cooperative users.
• Serve as a resource for interpreting procurement laws and policies.
• Demonstrate an unbiased attitude in fulfilling administrative responsibilities.
• Other duties as assigned by Mountain State ESC Executive Director.

Qualifications

• Bachelor’s Degree in Business Administration, Public Administration, Accounting, or related field.
• Minimum 3 years’ experience in public sector procurement, preferably in education.
• Knowledge of WVDE Policy 8200, WV Code procurement statutes, and federal procurement guidelines.
• Strong organizational, communication, and analytical skills.
• Proficiency in Microsoft Office and procurement software platforms.
• Ability to communicate effectively through oral and written media on a wide range of subjects.
• Excellent ability to write clear proposals, bid specifications for all types of goods.
• Ability to present oneself effectively and professionally.
• Considerable skill in dealing effectively with program users and supplier representatives.
• Skill in analyzing requests for proposals and bid quotations.
• Ability to make recommendations concerning the awarding contracts.

Preferred Qualifications

• Certified Public Procurement Officer (CPPO) or Certified Profession Public Buyer (CPPB).
• Experience working with educational service cooperatives or public sector procurement

Work Location

• This is a shared service role requiring collaboration across multiple districts and agencies, including but not limited to colleges and universities, cities and municipalities, state and local government, and any other non-profit organization. The work location she be at 501 22nd street, Dunbar, WV 25064. Occasional travel within West Virginia may be required.

Physical Demands

• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While preforming the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, technology such as computers and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequent lift and/or move at least 10 pounds of materials. Specific vision abilities required by this job include close vision, such as reading handwritten or typed material, and ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate (25-70dB). The employee is continuously interacting with public and staff.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned by the Superintendent or his/her designee.

Resume Must Include:
1. List of educational institutions attended, course of study, dates attended, and certificates earned.
2. List of employers for the past ten years, including address and name of immediate supervisor(s).
3. Description of responsibilities/work experiences in previous employment.
4. Alignment of work experience with posted Job Description.
5. List of at least three (3) references including addresses and telephone numbers.

Send Application & Resume:
Ms. Jan Hanlon, Executive Director
Mountain State ESC
501 22nd Street
Dunbar, WV 25064

or via email to rjpreece@k12.wv.us

MSESC WILL GRANT EQUAL EMPLOYMENT OPPORTUNITIES TO ALL PERSONS, REGARDLESS OF RACE, AGE, RELIGION, COLOR, SEX, OR NATIONAL ORIGIN AND NO DISCRIMINATION BASED ON THESE FACTORS WILL BE MADE IN THE SALARY, PROMOTION, DEMOTION, TRANSFER, OR TERMINATION OF ANY EMPLOYEES.

CONDITIONS OF EMPLOYMENT:
Recommended by the MSESC Executive Director
Confirmed by the MSESC Governing Council

TERMS OF EMPLOYMENT:
This position is a will and pleasure employee of the Mountain State ESC. Continuation of the position is dependent upon funding, enrollment and program performance.

Mountain State Educational Services Cooperative 2025

Job Type: Full-time

Pay: $50,000.00 - $67,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Work Location: In person