Procurement Specialist

Interior Trends Remodel & Design is a successful Family owned and operated residential remodel and interior design business located in Tucson, Arizona. Please visit our website <interiortrendstucson.com>; to see our work.

We currently have a permanent full time Procurement Specialist & Administrative position available for immediate hire. If you are interested in learning more, we would like to setup an initial meet & greet with you at your earliest convenience to further discuss this opportunity.

The responsibilities and skill set required for this position are relative to all duties within the roll of a Procurement Specialist and Office Administration. Our ideal candidate needs to be proficient with the following items:

Procurement Specialist

● Source & purchase materials, fixtures, finishes as defined by the Designer for all remodel and design projects to include, but not limited to: Doors, windows, cabinets, tile, tile materials, flooring, lighting, electrical and plumbing materials, cabinet hardware, baseboards, countertops, appliances, window & wall coverings, home decor, landscaping materials, and all other relevant materials pertaining to residential remodeling.

● Assist with forecasting materials to be ordered in a timely manner prior to a project start date, based on lead times, supply availability, vendor accessibility, and adhering to the specified budget.

● Track price quotes from vendors and sub-contractors for approval.

● Compare quotes from various vendors and Subcontractors, negotiate pricing, terms, and delivery schedules.

● Compare pricing on each item with each project budget and determine if a change order is necessary with the Designer and/or management.

● Issue purchase orders, verifying the accuracy of the products specified, pricing, & estimated delivery timing.

● File all purchase orders electronically in a timely manner per each project.

● Track all orders with vendors, verify lead times, backorder status, & estimated delivery schedules.

● Maintain and update the Purchasing Log on a weekly basis.

● Communicate order status, delivery delays, and substitution options with appropriate team members and/or management.

● Accept and verify deliveries for accuracy, damages and update tracking logs accordingly.

● Coordinate and manage material returns. Ensure credit is issued after processing.

● Maintain project material storage and indexing.

● Place and track warranty & parts orders.

● Reconcile invoices and work with Bookkeeper to document purchase orders & delivery receipts.

● Track estimates from Subcontractors and vendors and follow-up with timing on each estimate.

● Issue approved Subcontractor estimates, per the approval from the Owner and/or Field Supervisor, and assist with scheduling as needed

● Billing & Change Order updates.

● Update and maintain all Client, Subcontractor, and vendor contact information (address, phone numbers, email).

● Proficient with all Microsoft Office Suite programs.

● Proficient with Google Workspace.

● Familiarity with Dropbox.

General Office

● Maintain confidentiality and security of sensitive information regarding procurement, project contracts, personnel, finances.

● Assist with creating and maintaining project and proposal binders and associated materials.

● Work closely with both Administrative/Field staff and management in a variety of capacities.

● Flexibility to occasionally assist with light errands, and/or pick-up/deliver materials to field team/jobsites when needed.

● Filing – shared duty with Office Administration.

● Answer phones and direct calls/messages with proper business phone etiquette.

● Maintain old accounting files and job files & schedule yearly shredding.

Desired Candidate Characteristics

● Ability to adapt to a fast-paced, working environment, assist where needed, and work independently.

● Prefer Administrative Construction experience.

● Self-Motivated.

● Organized.

● Positive Personality.

● Concise Communicator.

● Willingness to learn and adapt.

● Resourceful problem solver.

● Professional polish.

We require individuals to be self-starters, resourceful, great with time management, workflow continuity, and work well with others. Compensation and benefits are based on experience and proficiency, however, some highlights include:

● The position is in-office full time Monday-Friday, 8AM-5PM.

● The current hourly pay range for this position is $32.50-$37.50 per hour.

● Personal medical insurance premium reimbursement is available.

● Company matching retirement plan.

● Nine(9) paid holidays annually.

● PTO: After one(1) year; five(5) days - After two(2) years; ten(10) days.

● Performance Based Rewards and additional Company perks.

● Potential annual review incentives.

● Advancement potential

Our work environment is fast paced, creative, diverse, fun and exciting. For the quickest response, please directly email your resume and letter of interest to concierge@interiortrendstucson.com – or, you may also reply through Indeed, or call our office 520-529-8459 and speak with Kenna Ruiz, our Office Manager, for more information or to schedule a meeting.

We look forward to hearing from you. Thank you!

Job Type: Full-time

Pay: $32.50 - $37.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• Background Check Required

Experience:

• Procurement and Administration: 5 years (Required)

Ability to Relocate:

• Tucson, AZ 85716: Relocate before starting work (Required)

Work Location: In person