Procurement Specialist

South Metro Housing Options is a non-profit organization, providing clean, safe, affordable housing for families, students, professionals, seniors, and disabled adults in Littleton and Arapahoe County, Colorado. SMHO currently assists more than 1,400 households to benefit our community. Our Mission is to strengthen communities with creative opportunities for diverse housing alternatives.

SMHO is looking for a self-motivated, detail-oriented, team player to join as Procurement Specialist. Under general direction, provide purchasing, procurement, and contracting services as defined by HUD and South Metro Housing Options (SMHO) policies and procedures for SMHO owned and operated residential properties (SMHO residential properties). Manages the acquisition of goods and services, ensuring compliance with Federal Acquisition Regulations (FAR). Reviews, evaluates, selects, and monitors new or existing vendor accounts. Performs administrative contracting duties, onboarding, and management of vendor accounts.

Work Hours

8 am – 5 pm; Monday through Friday, in-person.

Pay Rate:

$25.52 - $28.50 per hour, depending on experience and knowledge.

Benefits

• Health Insurance (90% paid by the employer)
• Dental Insurance
• Vision Insurance
• Employer paid Term Life Insurance of up to 1.5 times the employee annual salary
• Voluntary Life Insurance
• 401(a) with 5% employer matching.
• 457 with 2% employer matching
• 12 holidays including birthday
• 4 floating holidays
• Vacation
• Paid Sick Leave

Job Duties:

· Performs procurement and purchasing duties for a wide variety of commodities and services related to SMHO residential properties maintenance projects.

· Coordinates and provides assistance to staff and vendors in accomplishing various procurement and purchasing functions related to SMHO residential properties.

· Assists in preparation of procurement specifications based on information provided by SMHO personnel and respective SMHO departments, overseeing the selection processes, reviewing contracts, and ensuring compliance with SMHO policies, HUD regulations, and Federal and State Laws.

· Works with respective departments to develop procurement and purchasing plans, Request for Quotes (RFQs), Request for Proposals (RFPs), and complex bids as per HUD specifications, and Federal and State Laws.

· Maintains all paperwork included but not limited to computerized records, and other databases, regarding the procurement projects including but not limited to RFQs, RFPs, Bids, and Contracts.

· Coordinates all RFP’s for SMHO residential property maintenance exceeding the Micro Purchase thresholds by developing bid specifications, soliciting bids, and participating in bid evaluations. Reviews procedures to ensure compliance with Federal, State, and local procurement laws and regulations.

· Supports other staff as necessary in the purchase of other commodities and services that exceed HUD’s Micro Purchase threshold guidelines.

· Works directly and communicates with project stakeholders including but not limited to staff, supply vendors, contractors, engineers, architects, and other vendors, as needed for SMHO residential property maintenance.

· Under general supervision, assists with review, negotiation & renewal of existing SMHO residential property repairs and maintenance contracts including but not limited to the ones that are equal to or exceed Micro Purchase thresholds as determined by HUD guidelines.

· Administers prevailing wage conformance and reporting as necessary.

· Ensures that established procurement department purchasing processes are in compliance with SMHO procurement policies and contract terms.

· May assist as a resource in helping source maintenance vendors for specific items not carried in current inventory.

· Assists in reviewing and processing procurement invoices to ensure compliance with SMHO policy, including bur not limited to:

· Creates purchase order (PO) and records in Company used Accounting System.

· Reviews and reconciles all invoices received from vendors. Verifies accuracy of vendor and contract purchase order information.

· Researches, contacts, and communicates invoice discrepancies with the vendors.

· Acquires appropriate approval, enters an invoice in the accounting system, general ledger coding, including proper signature approvals.

· Assists in directing vendors to the appropriate SMHO Finance Department personnel for insurance tracking and verification.

· May assist in processing reimbursement requests for Federal and Local Grants related to SMHO residential property maintenance projects.

· Provide support, documentation, input and analysis for budget and audit, as necessary.

· Acts as procurement liaison to other SMHO teams.

· Performs other duties as assigned.

Qualifications:

· Requires high school diploma or equivalent; and

· Requires a minimum of two (2) years’ related work experience; or

· Requires equivalent combination of education, formal training, and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities of the position.

· Experience must demonstrate the ability to create, manage, and sustain quality outcomes.

· Excellent communication skills, both verbally and in writing. Demonstrated ability to relate positively to people from diverse backgrounds and professional levels.

· Excellent writing, editing, and research skills with meticulous attention to detail

· Must be able to evaluate complex data to make informed purchasing decisions.

· Must be able to negotiate effectively, for cost savings.

· Must be able to review contracts and compliance standards.

· Must possess strong verbal and written communication skills.

· Must have strong problem solving and analytical skills

· Must have positive attitude and willingness to assist in a variety of tasks and assignments;

· Must have the ability to handle multiple tasks simultaneously;

· Must have the ability to communicate with and assist a diverse population of clientele with diplomacy and tact (including seniors; mentally, emotionally and physically disabled individuals, and individuals from various cultural backgrounds);

· Must have knowledge of office procedures and basic office equipment, business English and basic mathematics;

· Must have the ability to maintain efficiency and accuracy under pressure of deadlines and numerous interruptions throughout the workday;

· Must be a self-starter and possess organizational and time-management skills;

· Must have the ability to communicate effectively with co-workers and share relevant information vital to the efficient operation of the agency as necessary;

South Metro Housing Options provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, benefits, job training, terminations or any other condition of employment.

At South Metro Housing Options, we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform Human Resources Team.

This position will be posted until filled.

Job Type: Full-time

Pay: $25.52 - $28.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person