Procurement Specialist

Position Summary

The Procurement Specialist is responsible for sourcing, purchasing, and managing materials, equipment, supplies, and vendor relationships to support facility maintenance and operational projects. This role ensures cost-effective purchasing, timely delivery, contract compliance, and inventory management while maintaining high-quality standards and supporting company operational goals.

Key Responsibilities

• Source and procure maintenance supplies, equipment, tools, and subcontractor services
• Develop and maintain relationships with vendors and suppliers
• Request and evaluate bids, quotes, and proposals
• Negotiate pricing, contracts, and delivery schedules
• Create and process purchase orders and track order status
• Monitor inventory levels and coordinate replenishment needs
• Ensure compliance with company procurement policies and budget guidelines
• Maintain procurement records, vendor files, and purchasing documentation
• Coordinate with operations, project managers, and accounting departments
• Resolve vendor issues related to pricing, delivery, shortages, or quality concerns
• Analyze purchasing trends and identify cost-saving opportunities
• Assist with contract administration and vendor performance evaluations
• Support emergency and time-sensitive purchasing requests for facility operations

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or related field preferred
• 2–5+ years of procurement, purchasing, or supply chain experience
• Experience in facility maintenance, construction, HVAC, electrical, plumbing, or related industries preferred
• Strong negotiation and vendor management skills
• Knowledge of purchasing procedures and inventory management
• Proficiency in Microsoft Office Suite, especially Excel
• Experience using procurement or ERP software systems preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work in a fast-paced environment and meet deadlines
• Detail-oriented with strong analytical and problem-solving skills
• Knowledge of budgeting and cost control practices
• Valid driver’s license may be required

Preferred Qualifications

• Experience working with maintenance vendors and subcontractors
• Familiarity with OSHA and facility compliance standards
• Bilingual English/Spanish is a plus
• Experience with invoice reconciliation and accounts payable coordination