Procurement Specialist- Level 1 (Purchaser)

About us

INSTRUMENTS INC is a small business in San Diego, CA. We are professional, customer-centric, inclusive and our goal is to build high-quality products that we can be proud of! We pride ourselves on our work culture and nurture longstanding relationships with our staff. We build highly specialized electrical equipment for sonar and laboratory facilities, so high-quality workmanship is a top priority..

Our work environment includes:

• Casual work attire
• On-the-job training
• Safe work environment
• Company perks
• Flexible working hours
• Relaxed atmosphere

Job Summary:

The Procurement Specialist – Level 1 is responsible for sourcing, negotiating, and procuring materials, components, and services in alignment with U.S. Government regulations (FAR/DFARS), internal quality standards, and program-specific requirements. This role plays a critical part in maintaining supply chain integrity, supporting project timelines, and ensuring compliance in a mission-critical and highly regulated industry.

Key responsibilities include vendor communication, quote generation, purchase order management, shipping coordination, document control, and data entry. The ideal candidate is detail-oriented, organized, and capable of performing high-quality work in a dynamic environment, with flexibility to support additional administrative tasks as needed.

Essential Duties and Responsibilities:

• Source and procure materials, parts, and services in compliance with FAR/DFARS and company policy.
• Request, evaluate, and track vendor quotes to support project and operational needs.
• Generate, issue, and manage purchase orders (POs) accurately and on time.
• Maintain clear and consistent communication with vendors, service providers, and internal teams regarding order timelines, lead times, and delivery status.
• Monitor and update procurement records, spreadsheets, and digital files for accuracy and compliance.
• Handle incoming calls, visitors, and vendors in a professional and courteous manner.
• Organize and maintain physical and digital filing systems.
• Accurately enter data into internal systems (e.g., ERP or accounting software).
• Support accounts payable (AP) and accounts receivable (AR) functions.
• Perform other administrative and clerical tasks to support overall business operations.

Preferred Qualifications and Skills:

• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Experience with QuickBooks or similar accounting software.
• Strong data entry and accurate typing skills.
• Team oriented
• Excellent interpersonal and customer service skills.
• Highly organized with strong attention to detail and accuracy.
• Clear written and verbal communication abilities.
• Basic math skills for pricing, quotes, and reconciliations.
• Ability to manage multiple priorities and deadlines effectively.
• Discretion in handling confidential financial and personnel information.
• Self-motivated with the ability to work independently and collaboratively.

Pay Range:

$25-$29/hour

*The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities.

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person