Procurement & Supply Specialist 2

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Description

Procurement & Supply Specialist 2

Salary: $46,920 - $62,897 annually*

Department: Operations Business Office

Classification: Procurement & Supply Specialist 2

Reports to: Director of Operations Business Office

The Procurement and Supply Specialist 2 provides administrative support to multiple divisions as part of the Operational Business Office, ensuring consistency and efficiency across financial and administrative processes related to procurement, purchasing, reconciling, and inventory tracking and management for supported divisions.

Essential Functions

Monitor monthly purchases for supported departments, receiving approved purchasing orders, placing orders, and tracking for delivery in coordination with relevant departments.
Maintains record systems and perpetual inventory records, which may include coordination with IT and Facilities in establishing and maintaining master records or inventory systems.
Ensure alignment with relevant State Contract and procurement guidelines for current or potential vendors/suppliers.
Ensure obtained equipment is “tagged” when appropriate and coordinate with relevant departments to distribute using work order system.
Manage inventory and departmental assignment of assets, tracking all assignments and changes in appropriate software.
Maintain a central database of active contracts, subscriptions, and licenses for supported departments with financial and contractual obligations and expirations/renewals.
May assist Purchasing and other department staff with information regarding vendor performance.
Performs ongoing contract and contractor evaluations to ensure goods and services are delivered and by contract requirements.
Coordinate with Procurement to ensure compliance with state and college purchasing policies.
Review HelpDesk/Acquisitions tickets for quotes or purchases.
Assist with purchasing for supported departments.
Maintain accurate, timely accounting and records of

Qualifications

Minimum Qualifications

High School Diploma or GED
Experience working in an administrative setting
intermediate knowledge of Microsoft Office.

Desired Qualifications

Associate's degree in business administration or a closely related field.
One to three years of relevant professional experience in purchasing, inventory management, or accounts payable.

Additional Information

Terms of Employment

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.

This is a full-time classified position scheduled to work 40hours a week, with a salary range of $46,920 - $62,897 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.

For more information regarding benefits, please visit our website here.

Conditions of Employment

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.

Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

How To Apply

To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

Olympic College Online Application

Resume

Cover Letter - in your cover letter describe how your experience sets you apart for this position.

Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

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