Procurement & Vendor Management Vacancy

Location: Mumbai
Experience: 2 to 5 years
Employment Type: Full-time

Maadhu Creatives is a dynamic and innovative organization committed to delivering high-quality creative solutions. We are seeking an experienced Procurement & Vendor Management professional to join our Mumbai team and support our operations.

Key Responsibilities:

1. Material Planning & Requisition Handling

• Receive and review Material Requisitions (MR) from production, model-making, painting, landscaping, electrical, and other departments

• Verify specifications, quantities, project references, and urgency levels

• Clarify discrepancies with the requesting department before proceeding

2. Vendor Sourcing & Management

• Maintain and update the Approved Vendor List (AVL)

• Identify new vendors for cost optimization, better quality, or urgent/specialized materials

• Evaluate vendors based on price, quality, delivery timelines, and after-sales support

3. Quotation & Negotiation

• Obtain quotations (minimum 2–3 where applicable)

• Prepare Comparative Statements for management approval

• Negotiate prices, lead times, and payment terms to achieve the best cost-quality balance

4. Purchase Order (PO) Management

• Prepare and issue POs with accurate specifications, quantity, rates, delivery dates, and quality requirements

• Ensure PO approvals follow the company authority matrix

• Track delivery progress until materials are received

5. Market & Local Purchases

• Handle emergency or local purchases when required

• Ensure bills are in the company name with correct GST details

• Verify material meets approved specifications before handing over to the Store Executive

6. Coordination with Store & Accounts

• Inform Store Executive prior to material delivery

• Share PO and bill copies with Accounts

• Resolve discrepancies related to quantity, rates, or vendor billing issues

7. Vendor Performance & Cost Control

• Monitor vendor performance regularly
• Recommend cost-saving solutions without compromising quality
• Support management with procurement data and reports

Role Limitations:

• Cannot issue materials to production
• Cannot maintain or alter stock records
• Cannot bypass store processes

Required Skills & Qualifications:

• Experience in procurement, vendor management, or a related field
• Strong organizational, negotiation, and analytical skills
• Ability to manage multiple vendors and projects efficiently
• Knowledge of material specifications, purchase orders, and vendor evaluation

Benefits:

• Competitive salary
• Career growth opportunities
• Stable employment in a creative and dynamic environment
• Exposure to diverse manufacturing and model-making projects