Procurements and Deliveries Admin

Procurements and Deliveries Admin

Department: Procurement / Operations
Job Type: Full-time

Job Summary

We are looking for a detail-oriented and organized Procurements and Deliveries Admin to support our procurement and operations team. This role will handle purchasing requests, supplier coordination, delivery tracking, inventory monitoring, invoice documentation, and administrative support to ensure materials, supplies, and services are delivered accurately and on time.

The ideal candidate is proactive, reliable, skilled in record management, and comfortable coordinating with suppliers, employees, and internal teams.

Key ResponsibilitiesProcurement & Purchasing Support

• Receive and review procurement requests from different departments.
• Verify request details, quantities, specifications, and required timelines.
• Research suppliers, compare pricing, availability, and delivery schedules.
• Coordinate approvals before processing purchases.
• Prepare and process purchase orders and procurement documentation.
• Ensure purchased items meet required quality, quantity, and specifications.

Supplier & Delivery Coordination

• Communicate with suppliers regarding orders, availability, pricing, and delivery schedules.
• Coordinate deliveries with suppliers, drivers, and internal teams.
• Monitor delivery status and provide updates regarding delays or issues.
• Ensure items are received properly and match purchase requests.

Inventory & Documentation Management

• Maintain accurate inventory records of incoming and outgoing materials, supplies, and equipment.
• Update inventory trackers and monitor stock levels.
• Record purchase details, invoices, receipts, and delivery documents.
• Maintain organized procurement files and reports for tracking and audit purposes.

Issue Resolution & Administrative Support

• Coordinate returns, replacements, refunds, or corrections for damaged or incorrect items.
• Resolve procurement and delivery concerns with suppliers and internal departments.
• Maintain updated procurement trackers and provide regular status reports.
• Prepare weekly procurement and delivery reports.

Qualifications

• Previous experience in procurement, purchasing, logistics, inventory, administration, or operations support is preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy in documentation.
• Ability to manage multiple requests and prioritize urgent tasks.
• Good communication skills when dealing with suppliers and internal teams.
• Proficient in Microsoft Excel, Google Sheets, email, and basic reporting tools.
• Experience with inventory logs, invoices, receipts, and tracking systems is a plus.

Key Skills

✔ Procurement Management
✔ Purchasing Coordination
✔ Supplier Management
✔ Delivery Tracking
✔ Inventory Management
✔ Data Entry & Documentation
✔ Invoice and Receipt Processing
✔ Reporting & Record Keeping
✔ Administrative Support
✔ Problem Solving

What Success Looks Like

The successful candidate will help ensure that:

• Procurement requests are completed accurately and on time.
• Deliveries are properly scheduled and monitored.
• Inventory records remain updated and reliable.
• Purchasing documents and reports are organized.
• Communication between suppliers and internal teams runs smoothly.

Apply today and become part of a team that keeps operations moving efficiently!

Work Location: Remote