Product & Project Coordinator

We are seeking a highly organized, detail-oriented Product & Project Coordinator to oversee the coordination of digital products, technology initiatives, and marketing projects across multiple brands.

This role serves as the central point of coordination between leadership, marketing specialists, developers, designers, vendors, and offshore teams to ensure projects and products are delivered on time, within scope, and aligned with business priorities. The ideal candidate thrives in a fast-paced environment, enjoys organizing complex workflows, and can effectively manage multiple priorities simultaneously while driving accountability across teams.

Key Responsibilities

• Coordinate the development, implementation, and ongoing enhancement of digital products, technology initiatives, websites, and marketing projects.
• Coordinate projects across SEO, PPC advertising, website development, software development, and marketing operations.
• Track project and product timelines, milestones, deliverables, launch schedules, and deadlines.
• Work closely with leadership to prioritize initiatives and ensure resources are aligned with business goals.
• Communicate regularly with marketing specialists, developers, designers, vendors, and offshore teams.
• Monitor project progress and follow up on outstanding tasks to ensure timely completion.
• Help ensure websites, software enhancements, digital initiatives, and marketing campaigns are completed and launched on schedule.
• Gather business requirements, document project needs, and coordinate implementation with development teams.
• Coordinate software testing, user acceptance testing (UAT), issue tracking, and launch readiness.
• Maintain project documentation, status reports, meeting notes, and workflow dashboards.
• Identify project risks, delays, or blockers and escalate issues when necessary.
• Facilitate communication between leadership, technical teams, marketing departments, and third-party vendors.
• Organize meetings, project updates, and action items while ensuring accountability for follow-up.
• Assist with process improvement initiatives and workflow optimization.
• Ensure assigned tasks, deliverables, and project milestones remain on schedule.
• Support multiple brands and departments while maintaining organization, accuracy, and accountability.

Qualifications

• Minimum of 2 years of experience in project coordination, product coordination, project management, operations, or a related role.
• Experience supporting digital marketing, website development, software development, technology, or agency projects preferred.
• Experience coordinating software or digital product development is highly preferred.
• Familiarity with SEO, PPC advertising, website development, software development lifecycles, and digital marketing workflows is a plus.
• Experience coordinating with offshore or international teams preferred.
• Strong organizational, time management, and communication skills.
• Ability to manage multiple projects and competing priorities simultaneously.
• Excellent follow-through and attention to detail.
• Proficiency with project management software such as ClickUp, Asana, Monday.com, Jira, or similar platforms.
• Comfortable working in a collaborative, fast-paced environment.

Work Environment

• Fully on-site position (no remote work).
• Must be available to work from our Lynnwood, Kirkland, and Seattle locations.
• Travel between all locations is required.

Pay: $30.00 - $50.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Application Question(s):

• How many years of product coordination, project coordination, or project management experience do you have?
• Which project management tools have you used (ClickUp, Asana, Jira, Monday.com, etc.)?
• Do you have experience coordinating with offshore or international teams?
• This position is fully on-site in Lynnwood, Kirkland, and Seattle, with travel between all locations required. Are you able to meet this requirement?

Work Location: In person