Production Artist & Pre-Production Coordinator

About Us
We are a growing print and embroidery company specializing in branded apparel and promotional products (embroidery, screen printing, DTF, and more), serving both direct clients and contract partners.

We’re focused on building a structured, efficient workflow that allows us to scale without sacrificing accuracy or quality.

About the Role
This role sits between order entry and production. Your job is to make sure every order is complete, accurate, approved, and fully ready before it hits the production floor.

This is not a traditional graphic design role — and it’s not a basic admin position. It’s a detail-driven, process-focused role with light artwork support.

You’ll work with order details, artwork files, spreadsheets, and vendor systems to keep jobs moving efficiently and prevent issues before they happen.

What You’ll Be Doing

Order Accuracy & Readiness

• Review incoming orders for completeness and accuracy
• Verify sizes, quantities, artwork, and notes
• Ensure purchase orders and work orders align
• Catch and resolve issues before production begins

Artwork Coordination & Support

• Manage artwork approvals (embroidery, screen print, DTF, etc.)
• Ensure correct file formats (AI, PDF, PNG, DST, etc.)
• Perform light edits in Illustrator / Photoshop
• Attach correct files to each order

Production Preparation

• Generate labels from spreadsheets
• Prepare job packets and production documentation
• Ensure jobs are fully ready before release

Order Tracking & Vendor Coordination

• Track order status across active jobs
• Work with vendor portals (SanMar, S&S, etc.)
• Anticipate delays and communicate proactively

Artwork Organization

• Organize and maintain artwork files
• Keep a clean, searchable file system

Requirements

• Intermediate Excel / spreadsheet skills
• Experience with Illustrator and/or Photoshop (for edits, not full design)
• Strong attention to detail and organization
• Ability to manage multiple tasks and deadlines
• Clear written communication

Preferred

• Print, embroidery, promo product, or apparel experience
• Experience with DecoNetwork or similar systems
• Familiar with Ship Station for shipping
• Familiarity with production file types
• Knowledge of Microsoft tools Word, Excel, Teams, Sharepoint

Who This Role is For

• Detail-oriented and process-driven
• Naturally checks for errors before moving forward
• Comfortable working with systems, files, and structured workflows
• Organized and consistent
• Takes ownership of getting things right

Who This Role is NOT For

• Designers looking for a fully creative role
• Candidates who prefer unstructured, fast-and-loose work
• Anyone who relies on others to catch mistakes

Compensation & Details

• Pay: Pay: $19–$24/hr + quarterly profit-sharing bonus based on company performance
• Full-time, Monday–Friday
• On-site preferred (Indialantic/Melbourne)
• Hybrid flexibility for experienced candidates

How to Apply
Send your resume and a quick note including:

• Your experience with order processing or production workflows
• Your experience with Illustrator / Photoshop
• Any relevant print or apparel experience

Qualified candidates will be asked to complete a short skills exercise (order review, spreadsheet task, basic artwork handling).

Pay: $19.00 - $24.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person