Program Management Office Coordinator

Direct message the job poster from First Access Consulting

Recruiter Headhunter Talent acquisitions

Company: Tinting System Company

Job Purpose

We are seeking a professional PMO Coordinator to establish and manage the company's project coordination and governance framework, ensuring that all projects - including R&D, operations, export, and digital transformation - are executed efficiently, aligned with strategic goals, and properly reported to senior management.

The PMO Coordinator will act as the central hub for planning, monitoring, and reporting, driving cross-departmental alignment and enabling data-driven decision making within Tinting System Company.

Project Coordination & Tracking

• Maintain a centralized project register for all ongoing company projects (R&D, Operations, Export, Analytics, Digital).
• Develop and monitor project plans, milestones, and deliverables across departments.
• Track project progress and identify risks, delays, or dependencies requiring management attention.
• Conduct weekly follow ups with project owners and summarize updates for executive review.
• Manage the company's Zoho Projects / Zoho Analytics dashboards for progress tracking.

Governance & Methodology

• Implement standardized project management methodologies and reporting templates.
• Define project approval stages, decision gates, and documentation procedures.
• Ensure project charters, objectives, and success criteria are defined before initiation.
• Support governance reviews (kick off, mid term, and closure meetings) with documented outcomes.
• Maintain compliance with internal project control policies.

Reporting & Analytics

• Prepare weekly and monthly executive dashboards summarizing project status, KPIs, risks, and resource allocation.
• Support the development of performance indicators (timelines, cost variance, completion rate).
• Collaborate with the Business Analytics Department to integrate project performance data into management reports.
• Analyze project performance and propose corrective actions or process improvements.

Cross-Departmental Coordination

• Facilitate communication and alignment between R&D, Operations, Export, and Digital teams.
• Coordinate project dependencies and clarify roles and responsibilities.
• Act as the first point of contact between departments regarding project schedules and priorities.
• Support management in prioritizing and sequencing projects based on strategic importance and capacity.

Strategic & Continuous Improvement

• Contribute to shaping the company's strategic execution and portfolio management framework.
• Recommend improvements in workflows, documentation, and project visibility.
• Identify recurring challenges across projects and propose systematic solutions.
• Participate in management meetings to present consolidated project updates and lessons learned.
• Bachelor's degree in Industrial Engineering, Business Administration, or Project Management.
• PMP or CAPM certification is a plus.
• 3-6 years of experience in project coordination, PMO, or operational excellence.
• Experience in manufacturing, chemical, or industrial sectors preferred.
• Proficiency in Zoho Projects, MS Project, or similar project management tools.
• Strong skills in Excel / Zoho Analytics and workflow automation.
• Fluency in English and Arabic (spoken and written).
• Strong communication, organization, and analytical abilities.
• Ability to manage multiple priorities and maintain attention to detail.
• Team oriented mindset with a focus on accountability.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative, Project Management, and Analyst

Industries

• Chemical Manufacturing