Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.

Duties include but are not limited to:

• Performs clerical or technical program support for all programs within Engineering Service.
• Responsible for directing the activities of Engineering Service in the procedural aspects of expediting the work of the office, including workload distribution when necessary to take care of fluctuating deadlines, explaining report requirements and arranging for submission of data to be assembled in a timely manner for expeditious reporting. Collaborates in selection, training, and utilization of clerical staff.
• Responsible for administrative development of recurring updates of service memorandums and Engineering policies and procedures.
• Serves as primary/secondary timekeeper.
• Performs general program support work such as the collection, compilation, research, and/or tracking of data, and program information.
• Receives telephone and personal callers for Engineering Service, using judgment in handling and/or referring the caller to the appropriate person.
• Coordinates major committee meetings from the Engineering Management Committee and the Resource Management Committee, which include scheduling and notifying members of meetings, developing agendas, attending meetings, recording and transcribing minutes, and preparing and distributing minutes to committee members.
• Acts as the primary liaison between Engineering Service and administrative offices outside of the service.
• Provides a wide variety of administrative tasks within the service such as validating, assisting, advising, and consulting with staff on such matters as personnel, equipment, administrative reports, maintenance, and safety programs.
• Oversees and reviews the work product for the activities of Engineering Service on all outgoing correspondence and documents prepared for the signature of the Chief for proper coordination, compliance with policy and composition format, obtaining revisions necessary to comply with established criteria.
• Responsible for directing the activities of Engineering Service in the procedural aspects of expediting the work of the office, including workload distribution when necessary to take care of fluctuating deadlines, explaining report requirements and arranging for submission of data to be assembled in a timely manner for expeditious reporting.

Conditions of employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc. is required
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes, but are not limited to: familiar with GOVTA and time keeping experience, familiar with experience with purchase order and administrative/clerical tasks, drafting research communication materials, emails, and reports, budget tracking systems, organization, and management of employee files for training, evaluations, certifications, and performance standards. This experience must be supported by your resume to be creditable.

Proficiency Requirements: This is an office automation position and in addition to the specialized experience listed above, the applicant must be apply to type 40 words per minute or more.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You will be rated on the following competencies for this position:

• Computer Skills
• Customer Service
• Conscientiousness

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.

Resume Requirement: Your resume must include the following information: Job title, description of duties, beginning and ending date (month/year) of employment, and average hours worked per week.

Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed.

Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement.

Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

Documents Accepted:

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (VA)
• Other (1)
• Performance Appraisal
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action

• Resume

Next steps